Records Specialist: Mastering Data & Compliance

Simera; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking a Records Specialist to organize and maintain company records, keeping physical and digital files accurate and accessible. You will work with databases, spreadsheets, and document management systems to ensure proper categorization and confidentiality.

The role emphasizes data verification, organized filing, and timely retrieval while supporting audits and compliance with established procedures.

Qualifications

• Experience with records management, data entry, or document control.
• Ability to verify data quality and maintain accuracy across systems.
• Capable of handling large volumes of information reliably.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Data entry

Excel/Sheets

Database experience

Communication

Independent/remote collaboration

Tools

Microsoft Excel

Google Sheets

Document management systems

Job description

Simera is seeking a Records Specialist to organize and maintain company records, keeping physical and digital files accurate and accessible. You will work with databases, spreadsheets, and document management systems to ensure proper categorization and confidentiality.

The role emphasizes data verification, organized filing, and timely retrieval while supporting audits and compliance with established procedures.