Records & Data Integrity Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Records Specialist to manage and organize company records with strict confidentiality. The role focuses on maintaining accurate digital and physical files, ensuring proper categorization, and supporting audits and information requests.

The ideal candidate will have strong data entry skills, proficiency in Excel or Google Sheets, and experience with databases or document management systems. Remote work setup and reliable internet are required.

Qualifications

• Must have strong attention to detail and accuracy.
• Excellent organizational and time-management abilities.
• Proficient data entry and information management skills.
• Proficient with Microsoft Excel or Google Sheets.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Data entry

Communication skills

Independent working

Tools

Microsoft Excel

Google Sheets

Databases

Job description

Simera is seeking a highly organized Records Specialist to manage and organize company records with strict confidentiality. The role focuses on maintaining accurate digital and physical files, ensuring proper categorization, and supporting audits and information requests.

The ideal candidate will have strong data entry skills, proficiency in Excel or Google Sheets, and experience with databases or document management systems. Remote work setup and reliable internet are required.