Remote Real Estate Transaction Coordinator

VentureCopilot; Miami, Northern (FL, KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

VentureCopilot is seeking a detail-oriented Real Estate Transaction Coordinator to guide Miami-based real estate deals from contract to close. You will track deadlines, coordinate with agents, lenders, title companies, and clients, ensuring paperwork is complete and timely.

Precision and calm follow-through keep every deal on track. You will work with a US-based founder or executive and participate in a setup call before day one to ensure smooth onboarding and ongoing support.

Qualifications

• Fluent professional English, written and spoken.
• 2+ years in real estate coordination, transaction support, or similar.
• Familiarity with US real estate transaction process.
• Excellent organizational skills with strong deadline follow-through.
• Comfort with CRMs and DocuSign.

Responsibilities

• Open and manage transaction files from contract to close.
• Track key dates including escrow, inspection, and financing deadlines.
• Review agreements and ensure documents are complete and signed.

Skills

English fluency

Real estate coordination

Deadline tracking

CRM & DocuSign

Remote work setup

Tools

DocuSign

CRM platforms

Job description

VentureCopilot connects ambitious US founders with vetted global talent. We accept fewer than 1% of applicants and stay involved after placement, so the match works long after day one.

Hear why we exist, what we believe in, and who we're building for:

About the Role

We're looking for a detail-driven Real Estate Transaction Coordinator to guide deals from contract to close for a Miami-based real estate team.

You'll keep every transaction on track: tracking deadlines, coordinating with agents, lenders, title companies, and clients, and making sure the paperwork is complete and on time. Accuracy and calm follow-through are what make this role work.

About Your Client

You'll be matched with a US-based founder or executive at a growing company. We match on skills, working style, and timezone before you start, and we run a setup call before your first day so the first weeks are smooth.

Your Impact

In real estate, a missed deadline can put a deal at risk. You keep every file organized and every party informed, so agents can focus on clients and closings.

Core Responsibilities

Transaction Management

• Open and manage transaction files from contract to close
• Track key dates, including escrow, inspection, appraisal, and financing deadlines
• Review agreements and confirm documents are complete and signed
• Maintain accurate checklists for each transaction

Coordination

• Serve as the point of contact for agents, lenders, title companies, and clients
• Schedule inspections, appraisals, and closing appointments
• Send reminders and follow up on outstanding items
• Communicate updates to all parties clearly and promptly

Records & Reporting

• Keep transaction records current in the CRM or transaction platform
• Prepare status reports on active and pending deals
• Ensure files are complete and compliant after closing

Requirements

Must-Have

• Professional English fluency, written and spoken
• 2+ years in real estate coordination, transaction support, or a similar detail-heavy role
• Familiarity with the US real estate transaction process
• Excellent organization, with strong follow-through on deadlines
• Comfort with CRMs and document tools such as DocuSign
• A stable internet connection and a professional remote workspace

Nice-to-Have

• Prior transaction coordinator or real estate assistant experience
• Experience with platforms such as Dotloop, SkySlope, or similar
• Experience supporting Florida agents or brokerages
• Familiarity with Florida real estate contracts and closing practices
• Fully remote: work from anywhere in the MENA region with a stable internet connection
• Competitive salary: top-tier pay for your skills and experience
• Long-term contracts: we hire for lasting partnerships, not short projects
• Account Manager support: regular check-ins so you're never flying solo
• Room to grow: work alongside founders building real companies, with more ownership as you prove yourself

Ready to Join Us?

Organized, resourceful, and ready to work alongside founders who are building real companies? This role is for you.