Remote Virtual Assistant

VentureCopilot; New York, Northern (NY, KY); Ibrido; USD 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

VentureCopilot connects a founder or small team with vetted global talent in a fully remote capacity. We are seeking a reliable Virtual Assistant to manage day-to-day administrative tasks, calendars, and communications for a busy founder.

You will work independently, ensure smooth scheduling across time zones, and support data entry, research, and follow-ups to keep projects moving. You will partner with US-based founders, with setup calls to ensure a smooth start.

Competenze

• Professional English fluency, written and spoken.
• At least 2 years in an administrative, support, or coordination role.
• Strong organization and attention to detail.
• Proficiency with Google Workspace or Microsoft 365 and Slack.
• Reliable, self-directed, and responsive.

Mansioni

• Handle email inboxes, sorting, flagging, and drafting replies.
• Schedule meetings and manage calendars across time zones.
• Book travel and reservations when needed.
• Keep files, documents, and shared drives organized and current.
• Complete recurring tasks on schedule, from reminders to reports.
• Research vendors, tools, and options and summarize findings.
• Enter and maintain data in spreadsheets and CRMs.
• Serve as a point of contact for clients, vendors, and team members.
• Prepare documents, presentations, and meeting notes.
• Flag issues early and proactively address them.

Conoscenze

English fluency

2+ years admin experience

Organizational skills

Remote-ready

Google Workspace / MS 365

Slack

Self-motivation

Stable internet

Strumenti

Notion

Asana

Trello

ClickUp

Descrizione del lavoro

VentureCopilot connects ambitious US founders with vetted global talent. We accept fewer than 1% of applicants and stay involved after placement, so the match works long after day one.

Hear why we exist, what we believe in, and who we're building for:

About the Role

We're looking for a reliable, resourceful Virtual Assistant to take day-to-day administrative work off a busy founder or small team's plate.

This role covers the tasks that quietly eat a week: inbox and calendar upkeep, scheduling, data entry, research and follow-ups. You'll work independently, communicate clearly in writing, and keep things moving without needing to be chased.

About Your Client

You'll be matched with a US-based founder or executive at a growing company. We match on skills, working style, and timezone before you start, and we run a setup call before your first day so the first weeks are smooth.

Your Impact

Founders lose hours every week to admin that doesn't need their attention. You give that time back and make sure nothing slips through the cracks.

Core Responsibilities

Administrative Support

• Manage email inboxes, sorting, flagging, and drafting replies
• Schedule meetings and manage calendars across time zones
• Book appointments, travel, and reservations when needed
• Keep files, documents, and shared drives organized and current

Task & Project Support

• Complete recurring tasks on schedule, from reminders to reports
• Research vendors, tools, and options and summarize findingsTrack deadlines and follow up on open items
• Enter and maintain data in spreadsheets and CRMs accurately

Communication & Coordination

• Serve as a point of contact for clients, vendors, and team members
• Prepare simple documents, presentations, and meeting notes
• Flag issues early rather than waiting to be asked

Requirements

Must-Have

• Professional English fluency, written and spoken
• 2+ years in an administrative, support, or coordination role
• Strong organization and attention to detail
• Comfort with Google Workspace or Microsoft 365, and Slack
• Reliable, self-directed, and responsive
• A stable internet connection and a professional remote workspace

Nice-to-Have

• Experience supporting US-based clients or founders
• Familiarity with tools like Notion, Asana, Trello, or ClickUp
• Comfort using AI tools to draft and summarize
• Experience with basic bookkeeping or invoicing tasks
• Fully remote: work from anywhere in the MENA region with a stable internet connection
• Competitive salary: top-tier pay for your skills and experience
• Long-term contracts: we hire for lasting partnerships, not short projects
• Account Manager support: regular check-ins so you're never flying solo
• Room to grow: work alongside founders building real companies, with more ownership as you prove yourself

Ready to Join Us?

Organized, resourceful, and ready to work alongside founders who are building real companies? This role is for you.