Remote Operations Coordinator

VentureCopilot; New York, Northern (NY, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Fully remote (MENA region)

Competitive salary

Long-term contracts

Account Manager support

Room to grow

Job summary

VentureCopilot in the United States is seeking an organized Operations Coordinator to keep a growing business running smoothly behind the scenes. You’ll own processes, tools and follow-ups that hold the business together: tracking projects, coordinating with vendors and teammates, and documenting how things get done.

This role is ideal for someone who enjoys bringing order to busy, changing workloads and thrives in a remote-friendly environment.

Qualifications

• Professional English fluency, written and spoken
• 3+ years in operations, coordination, or project support
• Experience with project management tools
• Strong organization and attention to detail
• Clear written communication and reliable follow-through
• A stable internet connection and a professional remote workspace

Responsibilities

• Track tasks, deadlines, and deliverables across projects and teams
• Follow up on open items and flag risks early
• Coordinate schedules, meetings, and handoffs between team members
• Prepare status updates for the founder or leadership
• Set up and maintain tools; document SOPs and processes
• Keep records, contracts, and files organized
• Manage vendor and contractor communication and onboarding
• Handle invoices and simple admin tracking

Skills

Professional English fluency

Strong organization

Attention to detail

Written communication

Reliable follow-through

Tools

ClickUp

Notion

Asana

Airtable

Job description

VentureCopilot connects ambitious US founders with vetted global talent. We accept fewer than 1% of applicants and stay involved after placement, so the match works long after day one.

Hear why we exist, what we believe in, and who we're building for:

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Thank you, Ramzi!

About the Role

We're looking for an organized Operations Coordinator to keep a growing US business running smoothly behind the scenes.

You'll own the processes, tools and follow-ups that hold the business together: tracking projects, coordinating with vendors and teammates, and documenting how things get done. It's a role for someone who likes bringing order to busy, changing workloads.

About Your Client

You'll be matched with a US-based founder or executive at a growing company. We match on skills, working style, and timezone before you start, and we run a setup call before your first day so the first weeks are smooth.

Your Impact

As a company grows, small operational gaps turn into missed deadlines and repeated mistakes. You close those gaps, so the founder and team can spend their time on the work only they can do.

Core Responsibilities

Coordination & Project Support

• Track tasks, deadlines, and deliverables across projects and teams
• Follow up on open items and flag risks early
• Coordinate schedules, meetings, and handoffs between team members
• Prepare status updates for the founder or leadership

Systems & Process

• Set up and maintain tools such as ClickUp, Notion, Asana, or Airtable
• Document workflows and build clear SOPs
• Spot repetitive work and suggest ways to streamline or automate it
• Keep records, contracts, and files organized
• Manage vendor and contractor communication and onboarding
• Handle invoices, renewals, and simple admin tracking
• Support team onboarding with checklists and access requests

Requirements

Must-Have

• Professional English fluency, written and spoken
• 3+ years in operations, coordination, or project support
• Experience with project management tools
• Strong organization and attention to detail
• Clear written communication and reliable follow-through
• A stable internet connection and a professional remote workspace

Nice-to-Have

• Experience with automation tools such as Zapier
• Experience supporting US-based clients or startups
• Comfort using AI tools to draft and summarize
• Experience writing SOPs and process documentation

• Fully remote: work from anywhere in the MENA region with a stable internet connection
• Competitive salary: top-tier pay for your skills and experience
• Long-term contracts: we hire for lasting partnerships, not short projects
• Account Manager support: regular check-ins so you're never flying solo
• Room to grow: work alongside founders building real companies, with more ownership as you prove yourself