Remote Purchasing & Contracts Coordinator

Partners for Rural Impact; United States; Remote; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Life & disability insurance

Paid time off

Tuition assistance

Job summary

Partners for Rural Impact seeks a Hiring Coordinator for its remote team, reporting to the Director of Purchasing. The role coordinates purchasing and contracting requests, reviews contracts for policy compliance, and tracks agreements through approvals while collaborating with staff to promote continuous improvement.

Minimum qualifications include an Associate’s degree or five years of related experience and at least three years supporting purchasing, finance, or related areas.

Qualifications

• Associate's degree or equivalent experience required.
• Three years of purchasing/finance support experience required.
• Knowledge of federal grants, procurement and contracting processes.
• Excellent organizational and communication skills.
• Ability to work with diverse internal and external stakeholders.

Responsibilities

• Serve as the first point of contact for purchasing and contracting requisitions and follow-ups with both requestors and vendors.
• Verify that all pertinent details, documentation, and approvals are submitted along with requisition requests.
• Set up inbox folders for incoming requests and add to the working queue.
• Manage Purchasing inbox and assign messages to appropriate team member and/or vendor files.
• Monitor DocuSign to ensure documents are directed to the appropriate team member and are completed in a timely manner.
• Set up new vendor accounts for PO purchases with both the vendor and the accounting system.
• Provide guidance to staff regarding the essential information and bids needed to draft, review and execute agreements in accordance with the organizations or funder’s established policies or contract requirements.
• Assist with developing and implementing purchasing strategies across all areas for purchasing goods and/or services.
• Process, complete and track supplemental and subaward agreements.
• Work with PRI Accounting Team to process purchase card request and limit increases.
• Notify staff of contracts that are ending and support the issuance of renewal agreements where appropriate.
• Provide ongoing user training and contribute to training materials as needed for PRI’s contracting and purchasing processes
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Skills

Grants knowledge

Procurement knowledge

Project management

Organizational skills

Communication skills

Education

Associate's degree or related experience

Job description

Partners for Rural Impact seeks a Hiring Coordinator for its remote team, reporting to the Director of Purchasing. The role coordinates purchasing and contracting requests, reviews contracts for policy compliance, and tracks agreements through approvals while collaborating with staff to promote continuous improvement.

Minimum qualifications include an Associate’s degree or five years of related experience and at least three years supporting purchasing, finance, or related areas.