Remote Project Coordinator – Health Research

Arbor Research Collaborative for Health; Central City (CO); Remote; USD 56,000 - 87,000; Full time

Job summary

Arbor Research Collaborative for Health seeks an experienced project professional to lead a project support team remotely across multiple sites in the United States. You will oversee timelines, meetings, contracts, and cross-functional coordination to deliver milestones and compliant expenditures.

The role emphasizes strong communication, attention to detail, and supervisory skills, with travel limited to occasional site meetings. Requires MS Office expertise and 5+ years of related experience.

Qualifications

• Bachelor’s degree with five (5) years progressively more responsible related work experience, or an equivalent combination of work experience and education
• Demonstrated thorough understanding of a research study and its conduct, including technical requirements
• Demonstrated performance with a very high degree of accuracy, attention to detail, discretion, and confidentiality
• Excellent verbal and written communication skills, both formal and informal
• Demonstrated awareness of audience and ability to adapt communication and/or presentation skills accordingly
• Demonstrated ability to prioritize tasks and workload in a high volume, deadline-driven environment with changing priorities
• Demonstrated supervisory ability
• Proficiency with all Microsoft Office applications

Responsibilities

• Manage project support team assignments, including set deadlines, assign responsibilities, and monitor progress of project support team, and coordinate project team tasks and interdependencies with other project groups.
• Provide direct supervision to members of the project support team, including providing support/assistance to ensure the successful completion of work assignments; ongoing performance feedback and performance evaluations; and work with employees to identify desired and necessary training and/or professional development activities.
• Assist with the development, monitoring, and tracking of project timelines, proactively identifying when a task may be off track and alerting the project Ensure completion of project support team deliverables and milestones.
• Execute and oversee the coordination of internal and external meetings logistics, including meeting materials and management of contract negotiations with third party vendors for external Participate in the meetings (some overnight travel may be required) and contribute to the meeting materials as requested.
• Assist the Project Manager with overall management/support of comprehensive project staff, both internally and externally, including assisting planning and delegation of tasks across functional teams.
• Identify and act upon opportunities for project efficiencies and/or opportunities to support project support and project management team members.
• Provide support for contract development with funder and facilitate vendor or subcontractor contracts through to Work with the Project Manager to understand contract and/or grant specifications in order to ensure compliance in project support work assignments and related processes.
• Verify, approve, and track non-personnel, non-subcontract other direct project expenditures on a monthly basis in financial system and against budget.
• Oversee the development and documentation of project procedures and/or work instructions, including implementation of such within the project support team.
• Serve as day-to-day liaison between external collaborators (including funder and external investigators) and internal teams for project timelines and achievement of tasks.
• Contribute to proposal development and/or grant writing efforts, as Including but not limited to drafting content for selected sections with minimal guidance and assisting proposal team with editing, collating, reviewing and/or tracking collaborator input.
• Assume responsibility for activities that will contribute to own professional development, including development of action plan for professional development activities and/or assisting with tasks assigned by the Project Manager.

Skills

Project management

Supervisory ability

Communication

Attention to detail

MS Office proficiency

Education

Bachelor’s degree with 5 years experience

Tools

Microsoft Word

Excel

PowerPoint

Project management software

Job description

Arbor Research Collaborative for Health seeks an experienced project professional to lead a project support team remotely across multiple sites in the United States. You will oversee timelines, meetings, contracts, and cross-functional coordination to deliver milestones and compliant expenditures.

The role emphasizes strong communication, attention to detail, and supervisory skills, with travel limited to occasional site meetings. Requires MS Office expertise and 5+ years of related experience.