Remote Project Coordinator for Strategic Initiatives

Actalent; Seattle (WA); Remote; USD 69,000 - 83,000; Full time

Benefits offered by this job

Medical, dental & vision

Life Insurance

Disability insurance

HSA - Health Savings Account

Job summary

Actalent is seeking a Project Coordinator to drive a strategic initiative by coordinating several smaller projects and ensuring alignment across workstreams. The role focuses on communications, project administration, and financial support, partnering with workstream owners and initiative leads to deliver clear updates and documentation.

The ideal candidate is highly organized, proactive, and an excellent communicator, able to build relationships with internal teams while managing multiple

Qualifications

• Proven experience in project coordination across multiple workstreams.
• Ability to identify and communicate project risks clearly.
• Strong note-taking and ability to translate complex discussions into actions.
• Excellent organizational skills to manage multiple stakeholders and deliverables.
• Proactive, self-driven with strong follow-up on action items.

Responsibilities

• Own and manage project communications, including weekly reports and updates.
• Provide finance and project administration support, including vendor coordination.
• Support workstreams with meeting logistics and scheduling.
• Take detailed meeting notes and distribute them to stakeholders.
• Collect weekly updates and track status across initiatives.
• Report risks and blockers to leadership in a clear format.
• Review invoices and ensure alignment with purchase orders.
• Identify and communicate project risks and mitigation options.
• Collaborate with initiative leads to distill information for leaders.

Skills

Project coordination

Risk identification

Meeting notes

Stakeholder management

Communication

Organizational skills

Proactive work style

Listening/summarizing

Excel

Tools

Smartsheet

Asana

Jira

Excel

Job description

Actalent is seeking a Project Coordinator to drive a strategic initiative by coordinating several smaller projects and ensuring alignment across workstreams. The role focuses on communications, project administration, and financial support, partnering with workstream owners and initiative leads to deliver clear updates and documentation.

The ideal candidate is highly organized, proactive, and an excellent communicator, able to build relationships with internal teams while managing multiple