Executive Assistant & Project Coordinator — Strategic Ops

Incuvio Health Inc.; California (MO); Hybrid; USD 55,104 - 96,432; Full time

Job summary

Incuvio Health Inc. is seeking an Assistant to the Executive Team to provide executive-level administrative support and drive cross-functional coordination in a fast-paced environment.

The role requires proactive organization, strong discretion, and the ability to manage multiple priorities across Clinical, Sales, and Operations. Hybrid work in Southern California with 40-hour weeks on a full-time engagement (1099 contractor).

Qualifications

• 3+ years supporting senior leaders or executive teams.
• Proven ability to manage multiple priorities in fast-paced environments.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide executive-level administrative support to the Executive Team.
• Coordinate calendars, travel, meetings, and agendas.
• Draft emails, briefing materials, and meeting notes; track action items.
• Maintain confidentiality and professional conduct handling sensitive information.
• Support onboarding and other operational workflows for leadership.
• Lead cross-functional coordination and light project management.

Skills

Executive support

Project coordination

Communication

Time management

Discretion

Tools

Microsoft Office

Google Workspace

Smartsheet

Monday.com

Job description

Incuvio Health Inc. is seeking an Assistant to the Executive Team to provide executive-level administrative support and drive cross-functional coordination in a fast-paced environment.

The role requires proactive organization, strong discretion, and the ability to manage multiple priorities across Clinical, Sales, and Operations. Hybrid work in Southern California with 40-hour weeks on a full-time engagement (1099 contractor).