Project Coordinator

Creative Financial Staffing, LLC; Baltimore (MD); On-site; USD 62,000 - 70,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a detail-oriented Project Coordinator in Baltimore, MD to support a dynamic team in a fast-paced environment. The role focuses on project administration, contract management, client onboarding, and office operations, coordinating with clients, vendors, and internal teams to keep projects on track.

The ideal candidate will have at least 2 years of project coordination experience, strong organizational and communication skills, and proficiency with

Qualifications

• Associate’s degree or higher in Business Administration, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, project administration, contract administration, operations, or office management.
• Experience with consulting, engineering, architecture, construction, or professional services a plus.
• Strong organizational and communication skills; ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate and process project agreements, service contracts, POs, and onboarding documentation.
• Prepare proposals, qualifications packages, and client-facing project materials.
• Review project requirements for completeness and compliance with procedures.
• Track milestones, deadlines, and action items to enable timely project execution.
• Liaise between clients, project teams, vendors, and internal departments.
• Assist with insurance documentation and onboarding requirements.

Skills

Organizational skills

Verbal and written communication

MS Office Suite

Education

Associate’s degree or higher in Business Administration/Project Management or related field

Tools

Deltek Vision

Vantagepoint

Ajera

Concur

Job description

Project Coordinator – Baltimore, MD

CFS is partnering with a growing professional services organization to identify a Project Coordinator to support a dynamic team in a highly visible operational role. The Project Coordinator will serve as a central point of coordination for project administration, contract management, client onboarding, business systems, and office operations. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys improving processes, and can effectively manage multiple priorities simultaneously.

The successful Project Coordinator will work closely with internal teams, clients, vendors, and leadership to ensure projects progress smoothly, deadlines are met, and operational processes remain efficient. The Project Coordinator will have significant exposure across departments and play a key role in driving project and operational success.

Responsibilities for the Project Coordinator:

• Facilitate the coordination and processing of project agreements, service contracts, purchase orders, and client onboarding documentation.
• Prepare and assemble proposals, qualifications packages, and other client-facing project materials.
• Review project requirements and documentation for completeness, accuracy, and compliance with internal procedures.
• Track project milestones, administrative deadlines, and pending action items to support timely project execution.
• Act as a liaison between clients, project teams, consultants, vendors, and internal departments.
• Assist with insurance documentation, onboarding requirements, and other contract-related administrative processes.
• Maintain and update project, client, and contract information across various business systems.
• Organize digital records and project files to ensure accessibility, consistency, and accurate reporting.
• Create and maintain project trackers, reports, templates, and workflow documentation.
• Support implementation of new operational procedures and monitor their effectiveness.
• Coordinate day-to-day office activities, vendor services, facility-related needs, office supplies, and equipment requests.
• Assist with employee onboarding, company meetings, office events, and special initiatives.
• Provide occasional reception, mail, shipping, and general administrative support as needed.

Qualifications for the Project Coordinator:

• Associate’s degree or higher in Business Administration, Project Management, or a related field preferred
• 2+ years of experience in project coordination, project administration, contract administration, operations, office management, or a related function
  • Prior experience supporting consulting, engineering, architecture, construction, professional services, or project-based organizations a plus
  • Strong understanding of project documentation, contract workflows, client onboarding processes, and business operations
• Experience using Deltek Vision, Vantagepoint, Ajera, Concur or similar software a plus, but not required
• Exceptional organizational skills with the ability to manage competing priorities and deadlines
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization
• Proficiency with Microsoft Office Suite

Salary: $62,000 – $70,000
Schedule: 100% on site in Baltimore, MD M-F 8am-5pm

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