Strategic Construction Project Coordinator

Aquent; Orlando (FL); On-site; USD 42,000 - 68,000; Full time

Job summary

Aquent partners with a leading organization in corporate and retail construction seeking a detail-focused Project Coordinator. You will provide administrative, financial, and project coordination support to ensure projects are delivered safely, on schedule, and within budget, helping expand our footprint.

You will collaborate with Project Managers, Design teams, Real Estate, Vendors, and contractors, oversee procurement, budgets, and documentation, track milestones, and assist with closeout,

Qualifications

• 3–5 years of experience in construction, project coordination, contract administration, or project support.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Microsoft Project or equivalent project scheduling software.
• Strong document management and reporting capabilities.
• Excellent organizational skills and meticulous attention to detail.
• Strong verbal and written communication, with ability to convey complex information clearly.
• Ability to manage multiple priorities in a dynamic environment.
• Customer service mindset with collaborative approach for internal and external stakeholders.
• Ability to work with cross-functional teams and external vendors.
• Familiarity with construction project lifecycle and delivery processes.

Responsibilities

• Provide administrative, financial, and project coordination support for corporate and retail construction projects.
• Serve as central point of contact to foster collaboration among Project Managers, Design teams, Real Estate, Technology, Facilities, GC's, consultants and vendors.
• Support Project Managers through planning, execution, and closeout.
• Coordinate project activities and startup tasks, including vendor onboarding and document collection.
• Assist with procurement by collecting quotes and entering approved quotes into purchasing system.
• Reconcile project budgets and costs for financial accuracy.
• Maintain organized project files and documentation in electronic folders.
• Prepare and process purchase requisitions, purchase orders, and vendor agreements.
• Coordinate collection and review of vendor insurance certificates and documentation for compliance.
• Track commitments, invoices, budgets, and expenditures; assist with pay applications and invoicing.
• Support change order reviews, prepare financial reports, monitor costs for budget concerns.
• Track milestones, deliverables, and deadlines, including long-lead items and schedules.
• Coordinate project reporting and dashboard updates for stakeholders.
• Assist with punch list tracking and closeout documentation (as-builts, warranties, O&M manuals, training docs, lien releases).
• Support smooth turnover of projects to Facilities and operations.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Team collaboration

Problem solving

Education

Bachelor's degree in Construction Management or related field

Tools

Microsoft Office

Microsoft Project

Job description

Aquent partners with a leading organization in corporate and retail construction seeking a detail-focused Project Coordinator. You will provide administrative, financial, and project coordination support to ensure projects are delivered safely, on schedule, and within budget, helping expand our footprint.

You will collaborate with Project Managers, Design teams, Real Estate, Vendors, and contractors, oversee procurement, budgets, and documentation, track milestones, and assist with closeout,