Assistant Project Coordinator — Drive Cross-Team Momentum

Ashtel Studios Inc; Champagne (CA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Employee discounts

Health insurance

Paid time off

Vision insurance

Job summary

Ashtel Studios is seeking an Assistant Project Coordinator to support the Project Management Department by organizing tasks across internal teams and external vendors. The role ensures project requests from Sales and other departments are executed accurately and on time, maintaining documentation and clear communication.

The ideal candidate will manage multiple moving parts with attention to detail, adaptability, and proactive problem solving in a fast-paced environment.

Qualifications

• 2+ years of experience in project coordination or project management.
• Experience managing multiple projects with changing priorities.
• Comfortable working in a fast-paced, deadline-driven environment.
• Self-motivated, resourceful, and collaborative.
• Experience with Monday.com is a plus, but not required.

Responsibilities

• Coordinate goals, timelines, and deliverables for projects across internal teams and external vendors.
• Track project status, milestones, variances, risks, and issues; communicate findings to stakeholders.
• Support Sales and Business Development with project-related requests and inquiries.
• Maintain and document project records in Monday.com and ensure proper workflows are followed.
• Attend meetings, take notes, and ensure action items are tracked and followed up.

Skills

Communication

Attention to Detail

Organization

Adaptability

Time Management

Problem Solving

Multitasking

Tools

Monday.com

Job description

Ashtel Studios is seeking an Assistant Project Coordinator to support the Project Management Department by organizing tasks across internal teams and external vendors. The role ensures project requests from Sales and other departments are executed accurately and on time, maintaining documentation and clear communication.

The ideal candidate will manage multiple moving parts with attention to detail, adaptability, and proactive problem solving in a fast-paced environment.