Remote Project Controls Senior Coordinator – Life Sciences

PerkinElmer

California

Remote

USD 65,000 - 85,000

Full time

7 days ago

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Job summary

PerkinElmer is seeking a Project Controls Senior Coordinator for Project Farma. The role removes administrative burden from Project and Regional Managers, handling PSA-based administration, proposals, and regional support across multiple projects.

You will manage workload across the region, prepare accruals, invoices, meetings, and reports; collaborate with PMs, finance, and sales ops; travel as needed. This remote-friendly position offers comprehensive benefits and growth opportunities within a

Qualifications

Bachelor’s degree in business administration, operations, or a related field.
2+ years of experience in project coordination, project administration, or regional/administrative support, ideally within a professional services, consulting, or life sciences environment.
Experience supporting multiple managers or project teams concurrently across a distributed or multi-region structure preferred

Responsibilities

Set up and maintain projects within Project Farma’s PSA platform, including budgets, staffing plans, milestones, and timelines, in coordination with assigned Project Managers.
Monitor timesheet entry and approval, project financials, and utilization data; flag discrepancies to Project Managers and Regional Managers before they affect billing or reporting.
Maintain PSA reporting and dashboards used for project status, regional performance, and portfolio reviews.
Serve as the first point of contact for Project Managers on questions pertaining to the PSA, and train new Project Managers on regional best practices.
Prepare monthly client accruals in coordination with Project Managers and Finance.
Create draft invoices for Project Manager review and approval prior to client submission.
Coordinate project meetings, agendas, and minutes, and track open action items to closure across multiple concurrent projects.
Maintain project documentation, filing, and deliverable tracking in accordance with Project Farma and client requirements.
Prepare and distribute project status reports, client-ready materials, and internal updates on behalf of Project Managers.
Support project close-out administration, including final documentation, financial reconciliation, and lessons-learned capture.
Support Regional Managers with regional reporting, staffing and scheduling coordination, and consolidated status updates across the region’s active projects.
Coordinate onboarding logistics for new Project Managers and consultants joining the region.
Track regional metrics (utilization, billability, project health) and prepare summaries for Regional Manager and leadership review.
Assist with proposal formatting, templates, and version control; compile staffing plans, rate tables, and boilerplate content supplied by Regional Managers and business development.
Track proposal timelines and coordinate internal reviews and submission logistics across the region.
Maintain working proficiency in Salesforce sufficient to serve as backup coverage for basic entry and updates when the primary sales operations resource is unavailable.