Remote Physician Scheduling & Admin Specialist

University of Rochester; United States; Remote; USD 42,000 - 57,000; Full time

Job summary

The University of Rochester is seeking an experienced administrative professional to support the Ortho Surgery Scheduling team remotely.

You will manage provider calendars, optimize scheduling, coordinate referrals and authorizations, and handle the preparation of clinical documentation.

This full-time role emphasizes patient care, workflow efficiency, and interdepartmental collaboration within a busy academic medical setting.

Qualifications

• High School diploma and 2 years of relevant experience required.
• Medical terminology knowledge and experience with surgical/appointment scheduling software (Flowcast) and EMR systems preferred.

Responsibilities

• Manages provider calendars and prioritizes appointments to optimize schedules.
• Coordinates referrals and prior authorizations; drafts non-routine letters.
• Arranges travel, conferences, and hotel accommodations.
• Supports clinical, educational programs with data and documentation.

Skills

Calendar management

Scheduling

Medical terminology

Education

High School diploma or equivalent

Tools

Flowcast

EMR systems

Job description

The University of Rochester is seeking an experienced administrative professional to support the Ortho Surgery Scheduling team remotely.

You will manage provider calendars, optimize scheduling, coordinate referrals and authorizations, and handle the preparation of clinical documentation.

This full-time role emphasizes patient care, workflow efficiency, and interdepartmental collaboration within a busy academic medical setting.