REMOTE PERSONAL ASSISTANT TO SUPPORT DOWN-TO-EARTH GLOBAL ACTOR

19 London Limited; United States; À distance; USD 60 000 - 90 000; Plein temps

Résumé du poste

19 London Limited seeks a proactive Personal Assistant to support an internationally working actor with day-to-day administration and business development. You will handle industry outreach, contact management, workshop coordination and submissions across multiple platforms from a remote setting.

The role requires meticulous organization, diplomatic communication, and the ability to manage deadlines across UK, US and European time zones.

Qualifications

• Experience in PA/administrative, research, outreach or coordination roles.
• Strong written English with polished, diplomatic communications.
• Excellent organization and attention to detail; able to manage large contact lists.

Responsabilités

• Coordinate workshops, meetings and follow-up correspondence.
• Maintain an accurate calendar across UK, US and Europe time zones.
• Inbox management and outreach to industry contacts and agents/managers.
• Research casting directors and industry contacts across UK, USA and Europe.
• Draft tailored introductory and follow-up emails based on prior interactions.
• Coordinate outreach campaigns and update professional materials as required.
• Review opportunities on platforms like Spotlight, Actors Access, Backstage and submit where relevant.
• Assist with website updates, digital uploads and social media administration as needed.
• Support document organization for accountants and advisers.

Connaissances

Administrative coordination

Outreach

Research

Time zone coordination

Digital workflows

Formation

Administrative experience

Outils

Email platforms

Spreadsheets

Description du poste

A really exciting opportunity has arisen for a proactive, highly organised Personal Assistant to support an internationally working actor with the day-to-day administration and business development of their acting career as they’re increasingly getting busier and busier. Working remotely, the successful candidate will take ownership of industry outreach, contact management, workshop coordination, follow-ups and submissions across multiple acting platforms.

The role requires exceptional attention to detail, a methodical approach to follow-up and the ability to personalise professional communications in a thoughtful and diplomatic manner. This is a hands-on position for someone who takes genuine responsibility for getting things done, works efficiently with minimal supervision and can adapt to changing priorities across international time zones – the principal is based between London, New York and Los Angeles.

Experience within the entertainment industry would be advantageous, and confidence with technology, digital media, website updates and AI-assisted workflows would also be hugely beneficial. The ideal candidate will be dependable, resourceful and driven by results. This role is suited to someone who enjoys taking ownership of a busy workload and communicates directly and professionally - the priority is on being organised, proactive and reliable, ensuring tasks are completed thoroughly and deadlines are met.

Working hours are open to discussion, with flexibility in how the role is structured, whether part-time or full-time, depending on the candidate's availability and the needs of the role. The expectation is not that you structure your entire working day around the actor’s time zone, but some overlap in working hours would be beneficial to facilitate real-time communication when needed. There is some flexibility with regards to when the work is carried out, provided responsibilities are managed effectively and agreed priorities are consistently delivered.

DUTIES TO INCLUDE BUT NOT LIMITED TO:

• Coordinate acting workshops, general meetings and follow-up correspondence Maintain an accurate calendar, manage deadlines and account for international time zones to ensure appointments, submissions and recorded audition deadlines are not missed Inbox management and correspondence with industry contacts and as trust develops, communication with agents and managers Research casting directors, directors, theatres and other relevant industry contacts across the UK, USA and Europe Draft tailored, personalised introductory and follow-up emails, using research into individuals’ work and previous correspondence to establish meaningful professional connections Develop and maintain a comprehensive contact database, tracking previous outreach, responses and future follow-up dates Coordinate targeted outreach campaigns and ensure contacts are revisited regularly, with updated professional materials shared as required Review opportunities across platforms including Spotlight, Actors Access, Backstage etc., submitting the actor for suitable roles and selecting appropriate photographs and supporting materials in line with each casting brief Where time and experience allow, assist with website and media updates, digital uploads, social media administration and the preparation and posting of professional materials Support the organisation of documents and information requested by accountants and other professional advisers

ESSENTIAL REQUIREMENTS

• Previous experience in a Personal Assistant, administrative, research, outreach or coordination role, with a strong track record of managing detailed tasks and follow-ups Ideally some experience within the entertainment industry Excellent written English and the ability to produce polished, personalised and diplomatically worded professional correspondence Exceptional organisation, accuracy and attention to detail, with the persistence to work through extensive contact lists and ensure no opportunities or follow-ups are overlooked Strong research skills and confidence using databases, email, online platforms and spreadsheets to manage information and track activity A proactive, accountable and solutions-focused approach, with the ability to work independently, prioritise effectively and adapt calmly when plans or instructions change Flexibility to coordinate work across UK, US and European time zones, including occasional overlap with the actor’s working hours Strong work ethic with a substance-over-appearance mentality, and the ability to get things done Highly discreet, diplomatic and tactful, with the ability to liaise at all levels Excellent, checkable references