Executive Assistant

Openkrill; United States; Remote; USD 55,000 - 90,000; Full time

Benefits offered by this job

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

NO TRACKER

Job summary

Assist World is seeking an Executive Assistant to work remotely with the owner, handling both professional and personal tasks. The role requires initiative, organization, and the ability to work without explicit step-by-step instructions.

You'll manage emails, calendars, and meetings while supporting project progress and personal arrangements. A proactive, discreet communicator who can adapt to changing tasks will fit best.

Qualifications

• Experience as EA/PA, admin or project management is useful but not required.
• Ability to take a task, map next steps, and run with it.
• Comfortable working remotely and independently.

Responsibilities

• Manage emails and follow-ups.
• Keep calendar organized and schedule meetings/appointments.
• Take notes and track actions from meetings.
• Follow up to ensure tasks are completed and deadlines met.
• Research information and present useful options.
• Maintain project/task trackers and break tasks into actions.
• Handle personal tasks such as researching housing or organizing appointments.

Skills

Organised

English communication

Independent worker

Multitasking

Research

Clear communicator

Reliability

Discretion

Take initiative

Job description

We're looking for an Executive Assistant to work closely with the owner of a successful business.

This is a varied role covering both business and personal tasks. You'll need to be organised, confident and, most importantly, able to get things done without needing to be told exactly what to do at every stage.

The owner is looking for someone who can take an idea or a task, work out the next steps and run with it.

This could be anything from managing emails and keeping track of projects to researching an apartment, organising appointments or chasing someone for an update.

It's a role that will suit someone who enjoys having responsibility and likes figuring things out.

What You'll Be Doing

Executive Support

• Manage emails and follow-ups
• Keep the calendar organised
• Arrange meetings and appointments
• Take notes and keep track of actions from meetings
• Follow up with people when things need to be completed
• Research information and bring back useful options
• Keep track of important tasks and deadlines
• Help keep the owner organised day to day

Project Management

you’ll also help manage various projects and make sure things keep moving.

This includes:

• Taking notes or instructions and turning them into tasks
• Keeping project and task trackers up to date
• Breaking projects down into smaller actions
• Delegating tasks where needed
• Following up with people
• Keeping an eye on deadlines
• Spotting when something has stalled and doing something about it
• Making sure tasks are actually finished

Personal Assistance

Around 20-30% of the role will involve personal tasks and projects.

These could include:

• Researching apartments or other property
• Booking appointments
• Organising personal commitments
• Comparing different options
• Making bookings and arrangements
• Researching things the owner is considering
• Taking care of one-off personal projects

The work will change from week to week, so being adaptable is important.

What We're Looking For

We're less concerned about finding someone with a perfect EA background and more interested in finding the right person.

You should be:

• Very organised
• Confident communicating in English
• Comfortable working independently
• Good at managing several things at once
• Comfortable using different online tools and systems
• Good at research
• A good communicator
• Reliable and discreet
• Comfortable taking responsibility
• Able to pick things up quickly

Previous EA, PA, administration or project management experience would be useful, but it isn't the only thing we're looking at.

Personality Matters

This is probably the most important part of the role.

We want someone who has a bit of personality and isn't afraid to take the lead when needed.

You should be:

• Confident
• Energetic
• Practical
• Creative
• Organised
• Self-motivated
• Comfortable making decisions
• Willing to push things forward
• Good at finding solutions

If you come across a problem, we want you to try to solve it before simply bringing it back to the owner.

Equally, you should be comfortable saying, "I'm not sure, but I'll find out."

You won't always have clear instructions. That's part of the job.

The Right Mindset

This role will work well for someone who naturally thinks: "What needs to happen next?" rather than: "What task have I been given?"

The owner doesn't want to spend their day explaining every step or checking whether something has been done.

The successful person will gradually become someone they can rely on to take things away and deal with them.

Loom video

Application Process

As part of the initial application, you'll be asked to record a 2–3 minute video.

Please briefly cover:

• Your background
• The type of work you've done
• How you like to work
• An example of something you've had to figure out yourself
• Why you think you'd be a good fit for this role

Why Join Assist World?

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM

Important Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.

Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.