Personal Executive Assistant

The Tovah Corp; New York (NY); On-site; USD 44,000 - 60,000; Full time

Job summary

The Tovah Corp seeks a highly intelligent, extremely detail-oriented Personal Executive Assistant to support a Broadway, film, and television talent. This in-person, full-time role requires discretion, organization, and a positive attitude.

Work starts with NDA and includes travel to NYC and Long Island, a 40-hour week at $25 per hour as an independent contractor (1099). Training can start Oct 19–Nov 2, with a flexible schedule and high energy expectations.

Qualifications

• 4-year degree from an accredited college or university.
• Must have excellent Mac computer skills.
• Must be proficient in website editing using WIX. There will be website updates.
• Strong writing and grammatical skills.
• Must be proficient in Google Drive, Microsoft Office (particularly Microsoft Word and Excel), iMovie, Photo Booth, and Canva, with basic photo editing and document/graphic design skills. Familiarity with QuickBooks is a plus.
• Must type at least 70 wpm.
• Must be very detail-oriented with fantastic organizational skills and excellent memory.
• Must be able to see each task through to completion and report to employer.
• Must be incredibly professional, fiercely loyal, and a self-starter.
• Must have a positive mental attitude.
• Excellent judgement, high stamina, and a love for helping others succeed.
• Good natured and patient.
• Interest in the performing arts, writing, and music (Preferred).
• United States work authorization required.
• Must have two references.
• Cooking skills a plus.
• Driver's license required.
• Must be able to travel.

Responsibilities

• Organizing scripts and assisting in line memorization for any work in television, film, and theater.
• Recording, sending, and editing (iMovie) employer's self-tapes for auditions.
• Assisting employer in preparing for any personal appearances (Zoom or in-person).
• Taking notes during any and all meetings, phone calls, appointments, and rehearsals.
• Editing various documents including letters of agreement, performance riders, contracts, and speeches.
• Organizing personal and professional calendar and keeping it up to date.
• Minimal daily housekeeping and cooking.
• Creating and maintaining daily task list.
• Reviewing and prioritizing emails.
• On-time bill paying online and over the phone.
• Making any necessary orders from Amazon, CVS, InstaCart, or other retail/food sites.
• Filing all crucial documents on employer's computer.
• Handling all health insurance claims.
• Assisting with any miscellaneous tasks that come up.

Skills

Mac skills

Google Drive

MS Word

MS Excel

Wix editing

Typing 70 wpm

Detail oriented

Organizational skills

Travel readiness

Performing arts interest

Education

4-year degree

Tools

iMovie

Photo Booth

Canva

QuickBooks

Microsoft Word

Microsoft Excel

Wix

Job description

Broadway, Film, and Television actor (she/her/hers) is seeking a highly intelligent, extremely detail-oriented, organized, and enthusiastic Personal Executive Assistant.

The job requires an NDA and is an in-person, full-time position for a minimum of 18-24 months. The job offers great variety to an individual with high positive energy with a "no task is too big" attitude.

Training can start as early as Monday, October 19th – Monday, November 2nd.

A minimum of 40 hours a week, 5.5 days a week, at $25/hr with no tax deductions (the assistant would be classified as an Independent Contractor and will receive a 1099). The schedule will fluctuate from week to week depending on the needs of the artist and the applicant.

JOB REQUIREMENTS:

• 4-year degree from an accredited college or university
• Must have excellent Mac computer skills
• Must be proficient in website editing using WIX. There will be website updates.
• Strong writing and grammatical skills
• Must be proficient in Google Drive, Microsoft Office (particularly Microsoft Word and Excel), iMovie, Photo Booth, and Canva, with basic photo editing and document/graphic design skills. Familiarity with QuickBooks is a plus.
• Must type at least 70 wpm
• Must be very detail-oriented with fantastic organizational skills and excellent memory
• Must be able to see each task through to completion and report to employer
• Must be incredibly professional, fiercely loyal, and a self-starter
• Must have a positive mental attitude
• Excellent judgement, high stamina, and a love for helping others succeed
• Good natured and patient
• Interest in the performing arts, writing, and music (Preferred)
• United States work authorization required
• Must have two references
• Cooking skills a plus
• Driver's license required
• Must be able to travel

DUTIES:

Any assistance necessary for the employer's daily life and creative work:

• Organizing scripts and assisting in line memorization for any work in television, film, and theater
• Recording, sending, and editing (iMovie) employer's self-tapes for auditions
• Assisting employer in preparing for any personal appearances (Zoom or in-person)
• Taking notes during any and all meetings, phone calls, appointments, and rehearsals
• Editing various documents including letters of agreement, performance riders, contracts, and speeches
• Organizing personal and professional calendar and keeping it up to date
• Minimal daily housekeeping and cooking

Overall administrative assistance:

• Creating and maintaining daily task list
• Reviewing and prioritizing emails
• On-time bill paying online and over the phone
• Making any necessary orders from Amazon, CVS, InstaCart, or other retail/food sites
• Filing all crucial documents on employer's computer
• Handling all health insurance claims
• Assisting with any miscellaneous tasks that come up

The candidate must be located in the New York Metro Area and available to commute to the Upper West Side on a daily basis and perform necessary errands around New York City. Occasionally, the assistant will be asked to accompany the employer to her country home in Long Island and on set/stage wherever she may be filming or performing. Employment will entail travel.

Inclusive hiring information:

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.