Personal Assistant to High Level Musician

ROSTR, Inc.; Los Angeles (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Mileage reimbursement

Company laptop and phone

Job summary

ROSTR, Inc. in Los Angeles, CA seeks an experienced Personal Assistant for a full-time, in-person role.

The successful candidate will support high-level executives with discretion, calendar management, travel planning, and project coordination across personal and professional tasks. The role requires exceptional communication, organization, and independence, with flexibility for after-hours and weekend coverage.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or similar high-level support role is required.
• Experience supporting executives, high-profile individuals, creatives, or fast-paced leadership teams is required.
• Strong experience managing complex calendars, travel coordination, and personal logistics.
• Exceptional written and verbal communication skills with polished and professional presentation.
• Highly organized with strong multitasking, prioritization, and time management abilities.
• Strong critical thinking and problem-solving skills with the ability to remain composed under pressure.
• Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism.
• Self-starter with exceptional follow-through and ability to work independently.
• Detail-oriented with strong administrative, organizational, and coordination skills.
• Comfortable managing shifting priorities and working in demanding, fast-paced environments.
• Proficient with Google Suite, Outlook, Mac OS, iPhone, Expensify, and standard productivity tools.
• Strong interpersonal skills with the ability to work effectively across diverse teams and personalities.
• Flexible schedule with willingness to support travel and after-hours needs as required.
• Valid driver’s license and passport required.

Responsibilities

• Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards.
• Maintain and manage complex personal, family, and household calendars, ensuring all appointments and engagements remain current and organized.
• Coordinate detailed travel logistics including flights, accommodations, transportation, itineraries, and schedule changes for both individual and family travel.
• Prepare detailed travel packets, schedules, and itineraries while communicating all logistics to relevant parties.
• Serve as a liaison between the principal, leadership team, household staff, vendors, and external contacts to ensure seamless communication and coordination.
• Manage personal gifting initiatives including sourcing, purchasing, wrapping, shipping, and maintaining seasonal or holiday gift lists.
• Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion.
• Oversee day-to-day personal logistics and concierge-level support including meals, dietary preferences, supplies, and travel necessities.
• Advance and coordinate event logistics, appearances, and on-site movements to ensure efficient execution.
• Serve as the primary on-site point of contact during events and appearances while proactively anticipating needs.
• Coordinate glam and creative logistics including circulation of references, scheduling, and on-site support for appearances and events.
• Manage and submit weekly expense reports accurately and on time using designated platforms such as Expensify.
• Liaise with business management offices for expense reporting, reconciliation, and administrative coordination.
• Draft professional correspondence, thank-you notes, RSVPs, and additional communications on behalf of the principal.
• Coordinate household operations including vendors, maintenance appointments, deliveries, and service providers as needed.
• Maintain organization of important records, schedules, documents, contacts, and ongoing projects.
• Anticipate scheduling conflicts and proactively resolve issues in a fast-paced environment.
• Support family and personal activities, special occasions, travel preparation, and miscellaneous administrative tasks as directed.
• Maintain flexibility for evenings, weekends, travel, and urgent support needs depending on scheduling demands.

Skills

Discretion & confidentiality

Calendar management

Travel coordination

Written communication

Verbal communication

Multitasking

Organizational skills

Independent work

Vendor coordination

Expensify proficiency

Google Suite proficiency

Mac OS proficiency

Outlook proficiency

Driver's license & passport

Tools

Expensify

Google Suite

Outlook

Mac OS

iPhone

Job description

ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently seeking an experienced Personal Assistant for a full-time, in-person role based in Los Angeles. This position requires exceptional discretion, polished communication skills, and a proven track record supporting high-profile executives, creatives, or individuals at the highest level.

What Winning In This Role Looks Like

• You are highly trustworthy and maintain absolute discretion and confidentiality in all personal and professional matters
• You are proactive, resourceful, and consistently anticipate needs before they arise
• You are highly organized with exceptional attention to detail across scheduling, logistics, communication, and event coordination
• You take full ownership of delegated tasks and ensure seamless follow-through from start to finish
• You are calm under pressure and adaptable in fast-paced, high-demand environments with shifting priorities
• You are solution-oriented with strong problem-solving instincts and the ability to think independently
• You are polished, professional, and confident in all interactions with executives, household staff, vendors, and external partners
• You have excellent written and verbal communication skills and can manage correspondence professionally and efficiently
• You are skilled at multitasking and managing complex calendars, travel arrangements, and personal logistics simultaneously
• You are dependable, flexible, and available to support urgent or after-hours matters when necessary
• You thrive both independently and collaboratively while maintaining strong professional boundaries
• You demonstrate loyalty, reliability, and commitment to supporting the success of the principal and leadership team
• You are tech-savvy and comfortable using Google Suite, Outlook, Mac OS, iPhone, and productivity platforms
• You maintain composure and professionalism while supporting high-level personal, household, and event-related operations
• You possess a valid driver’s license and passport and are comfortable traveling as needed

Regular Tasks For This Role

• Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards
• Maintain and manage complex personal, family, and household calendars, ensuring all appointments, recurring commitments, and engagements remain current and organized
• Coordinate detailed travel logistics including flights, accommodations, transportation, itineraries, and schedule changes for both individual and family travel
• Prepare detailed travel packets, schedules, and itineraries while communicating all logistics to relevant parties
• Serve as a liaison between the principal, leadership team, household staff, vendors, and external contacts to ensure seamless communication and coordination
• Manage personal gifting initiatives including sourcing, purchasing, wrapping, shipping, and maintaining seasonal or holiday gift lists
• Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion
• Oversee day-to-day personal logistics and concierge-level support including meals, dietary preferences, supplies, and travel necessities
• Advance and coordinate event logistics, appearances, and on-site movements to ensure efficient execution
• Serve as the primary on-site point of contact during events and appearances while proactively anticipating needs
• Coordinate glam and creative logistics including circulation of references, scheduling, and on-site support for appearances and events
• Manage and submit weekly expense reports accurately and on time using designated platforms such as Expensify
• Liaise with business management offices for expense reporting, reconciliation, and administrative coordination
• Draft professional correspondence, thank-you notes, RSVPs, and additional communications on behalf of the principal
• Coordinate household operations including vendors, maintenance appointments, deliveries, and service providers as needed
• Maintain organization of important records, schedules, documents, contacts, and ongoing projects
• Anticipate scheduling conflicts and proactively resolve issues in a fast-paced environment
• Support family and personal activities, special occasions, travel preparation, and miscellaneous administrative tasks as directed
• Maintain flexibility for evenings, weekends, travel, and urgent support needs depending on scheduling demands

Skills / Experience / Education

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role is required
• Experience supporting executives, high-profile individuals, creatives, or fast-paced leadership teams is required
• Strong experience managing complex calendars, travel coordination, and personal logistics
• Exceptional written and verbal communication skills with polished and professional presentation
• Highly organized with strong multitasking, prioritization, and time management abilities
• Strong critical thinking and problem-solving skills with the ability to remain composed under pressure
• Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism
• Self-starter with exceptional follow-through and ability to work independently
• Detail-oriented with strong administrative, organizational, and coordination skills
• Comfortable managing shifting priorities and working in demanding, fast-paced environments
• Proficient with Google Suite, Outlook, Mac OS, iPhone, Expensify, and standard productivity tools
• Strong interpersonal skills with the ability to work effectively across diverse teams and personalities
• Flexible schedule with willingness to support travel and after-hours needs as required
• Valid driver’s license and passport required

Salary/Benefits

Salary Range: $90,000 – $140,000 annually, commensurate with experience and qualifications

-medical, mileage reimbursement, company laptop and phone

Full-time position with flexibility for evenings, weekends, travel, and urgent support needs as required by the role and business demands