Remote Acting Personal Assistant & Outreach Coordinator

19 London Limited; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

19 London Limited seeks a proactive Personal Assistant to support an internationally working actor with day-to-day administration and business development. You will handle industry outreach, contact management, workshop coordination and submissions across multiple platforms from a remote setting.

The role requires meticulous organization, diplomatic communication, and the ability to manage deadlines across UK, US and European time zones.

Qualifications

• Experience in PA/administrative, research, outreach or coordination roles.
• Strong written English with polished, diplomatic communications.
• Excellent organization and attention to detail; able to manage large contact lists.

Responsibilities

• Coordinate workshops, meetings and follow-up correspondence.
• Maintain an accurate calendar across UK, US and Europe time zones.
• Inbox management and outreach to industry contacts and agents/managers.
• Research casting directors and industry contacts across UK, USA and Europe.
• Draft tailored introductory and follow-up emails based on prior interactions.
• Coordinate outreach campaigns and update professional materials as required.
• Review opportunities on platforms like Spotlight, Actors Access, Backstage and submit where relevant.
• Assist with website updates, digital uploads and social media administration as needed.
• Support document organization for accountants and advisers.

Skills

Administrative coordination

Outreach

Research

Time zone coordination

Digital workflows

Education

Administrative experience

Tools

Email platforms

Spreadsheets

Job description

19 London Limited seeks a proactive Personal Assistant to support an internationally working actor with day-to-day administration and business development. You will handle industry outreach, contact management, workshop coordination and submissions across multiple platforms from a remote setting.

The role requires meticulous organization, diplomatic communication, and the ability to manage deadlines across UK, US and European time zones.