Executive Assistant, Engineering (Remote)

Recruit Monitor; New York (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Executive Assistant to support two executives. This remote position involves extensive calendar management, travel arrangements, and administrative support. Ideal candidates should have at least 3 years of experience, excellent communication skills, and the ability to manage sensitive information. This role offers a chance to work closely with high-level executives in the film industry, emphasizing proactive and independent work tendencies.

Qualifications

• Minimum 3 years of professional experience as an Admin or Executive Assistant.
• Excellent planning, organizational, written and verbal communication skills.
• Knowledge of the landscape of filmmakers, producers, and studio executives is a plus.

Responsibilities

• Oversee all administrative aspects of the Executives' desks.
• Maintain Executives' schedule, including day-to-day and long-term management of meetings.
• Secure travel logistics including visas and hotel bookings.

Skills

Planning skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Time management

Job description

About the job Executive Assistant, Engineering (Remote)

We are looking for an Executive Assistant to support two of our executives. Responsibilities will include but not be limited to heavy calendar management and scheduling, covering two busy desks, internal document and database tracking, and general departmental administrative tasks. This person is detail oriented, entrepreneurial, and independent with a professional and personable demeanor.

Initial Responsibilities

• Oversee all administrative aspects of the Executives' desks
• Maintain Executives' schedule, including day-to-day and long-term management of meetings, projects, and priorities
• Schedule all appointments - prioritize meetings and communicate all relevant details to participants
• Arrange all travel, including international and domestic trips - secure visas, book hotels, coordinate local transportation, and handle other travel-related logistics
• Prepare expense reports for the Executives
• Identify, prepare, and compile necessary materials to ensure that the Executives have appropriate information for meetings, presentations, and special projects, as needed.
• Manage sensitive and confidential information with discretion
• Serve as the first point of contact for a wide variety of high-level relationships between Executives and industry professionals
• Develop in-depth knowledge of complex relationships with partners, vendors, and industry professionals
• Participate in meetings and assist with special projects as needed, including planning special events, board meetings, and off-site meetings
• Partner and work closely with a diverse range of individuals at all levels in the industry and organization
• Be proactive and have the ability to think ahead to anticipate the needs and requests of the Executives

Qualifications

• Minimum 3 years of professional experience as an Admin or Executive Assistant
• Excellent planning, organizational, written and verbal communication skills
• Knowledge of the landscape of filmmakers, producers, and studio executives is a plus
• Excellent interpersonal skills
• Motivated self-starter skilled in multitasking, time management and strong organizational skills
• Passionate about film and television and is an avid watcher/reader
• Humble, diligent and resourceful

We are looking for diverse perspectives. We are an Equal Opportunity Employer and encourages applications from all kinds of candidates.