Remote Personal Assistant – Calendar & Task Coordinator

Talentoma; Arizona; Remote; USD 43,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma seeks a highly organized Personal Assistant to support leaders and internal partners from a remote home office in Arizona, USA. You will coordinate messages, meetings, and task updates with clear updates and dependable follow-through.

The role requires a 40-hour week, flexible days, and opportunities to learn executive communication, calendar management, and cross-team coordination. No strict experience required, but strong communication is essential.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Authorization to work in the United States.
• Familiarity with calendar coordination, meeting preparation, and routine correspondence.
• Reliable internet and quiet private workspace for remote work.

Responsibilities

• Receive support requests through email, phone, calendar invitations, and task queues.
• Clarify request, outcome, and timing; record notes in a workspace tool.
• Maintain calendars; propose meeting options and send confirmations.
• Prepare meeting agendas and materials; ensure participants have information.
• Track actions, due dates, and progress in a project tool.
• Draft routine emails and status updates with professional language.
• Coordinate availability and resolve scheduling conflicts promptly.
• Maintain organized contact details and meeting notes for team access.
• Follow up on outstanding actions and escalate unclear priorities.
• Meet quality expectations with accuracy and dependable follow-up.

Skills

Calendar coordination

Meeting preparation

Task coordination

Written and verbal communication

Notion usage

Doodle usage

Trello usage

Education

High school diploma or equivalent

Tools

Notion

Trello

Doodle

Job description

Talentoma seeks a highly organized Personal Assistant to support leaders and internal partners from a remote home office in Arizona, USA. You will coordinate messages, meetings, and task updates with clear updates and dependable follow-through.

The role requires a 40-hour week, flexible days, and opportunities to learn executive communication, calendar management, and cross-team coordination. No strict experience required, but strong communication is essential.