Remote People Operations & Admin Coordinator

Conceptra Biosciences; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive base salary

Medical, dental, and vision coverage

401(k) plan with company match

Paid time off and holidays

Parental leave

Job summary

Conceptra Biosciences in the United States seeks a People and Administration Coordinator to provide confidential, detail-oriented support across People operations and day-to-day administration. You will keep employee records, coordinate onboarding, and handle office logistics in a remote-first, multi-state environment.

Responsibilities include onboarding scheduling, HRIS updates, vendor coordination, calendars, travel, expenses, and timely follow-up on tasks, while maintaining strict

Qualifications

• Experience handling confidential information with discretion and sound judgment.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication across stakeholders.
• Ability to work independently in a fast-moving, remote-first environment.
• Experience coordinating onboarding, payroll support, and office operations is a plus.

Responsibilities

• Provide confidential administrative support for People processes, including onboarding coordination, department-specific onboarding training scheduling for all new hires, employee documentation, personnel file maintenance, HR forms, payroll support, and recurring People workflows.
• Maintain accurate employee records and HRIS updates, track workflow status, organize documents, and follow up on assigned People-related tasks.
• Support benefits administration, payroll-related follow-up, compliance tracking, employee process coordination, and preparation of People communications or meeting materials.
• Handle sensitive employee information, including employee data, compensation-related materials, payroll documentation, benefits records, leave-related records, and organizational updates with strict confidentiality.
• Escalate employee relations, policy interpretation, performance management, legal, benefits eligibility, payroll, and compliance questions to People leadership.

Skills

Discretion

Organization

Communication

Attention to detail

Independent work

Tools

Microsoft 365 Suite

Outlook

Teams

SharePoint

Excel

PowerPoint

DocuSign

Rippling

Smartsheet

CRM systems

Adobe

Job description

Conceptra Biosciences in the United States seeks a People and Administration Coordinator to provide confidential, detail-oriented support across People operations and day-to-day administration. You will keep employee records, coordinate onboarding, and handle office logistics in a remote-first, multi-state environment.

Responsibilities include onboarding scheduling, HRIS updates, vendor coordination, calendars, travel, expenses, and timely follow-up on tasks, while maintaining strict