Remote Part-Time Operations & Admin Coordinator

Metrowest Nutrition; Framingham (MA); Remote; USD 37,000 - 44,000; Part time

Job summary

Metrowest Nutrition and Therapy is seeking an organized Operations & Administrative Coordinator to support our growing multidisciplinary practice. This role combines administrative coordination, payroll preparation, bookkeeping support, and reporting.

We’re looking for a reliable, proactive individual who enjoys creating order, working with numbers, and following tasks through to completion. This is an ongoing position that will initially provide expanded administrative support during our

Qualifications

• Administrative, operations, or office coordination experience; healthcare or behavioral health experience preferred.
• Experience with payroll and routine bookkeeping.
• Familiarity with QuickBooks or comparable accounting software.
• Strong spreadsheet skills and attention to detail.
• Clear communication and ability to work independently or with guidance as needed.
• Ability to handle confidential patient, employee, and financial information.
• Willingness to travel to practice offices about twice weekly.

Responsibilities

• Triage and assign tasks in our patient-management system and follow up on outstanding items.
• Monitor the Operations Q&A chat and answer routine staff questions using established procedures.
• Prepare payroll for leadership approval and maintain routine QuickBooks records.
• Prepare mid-quarter and quarter-end clinician performance reports and administrative audits.
• Review patient accounts for adherence to practice policies and coordinate follow-up for patients overdue for appointments.
• Support employee onboarding and offboarding, administrative meetings, and maintenance of staff resources.
• Coordinate office supplies, mail, and maintenance needs.

Skills

Payroll preparation

Bookkeeping

Spreadsheet skills

Attention to detail

Independent work

Communication

Confidential information handling

Tools

QuickBooks

Google Workspace

PracticeQ

Job description

Metrowest Nutrition and Therapy is seeking an organized Operations & Administrative Coordinator to support our growing multidisciplinary practice. This role combines administrative coordination, payroll preparation, bookkeeping support, and reporting.

We’re looking for a reliable, proactive individual who enjoys creating order, working with numbers, and following tasks through to completion. This is an ongoing position that will initially provide expanded administrative support during our