Part-Time Administrative & Project Coordinator - Flexible & Impactful

Weston & Sampson; Worcester (MA); On-site; USD 34,000 - 47,000; Part time

Job summary

Weston & Sampson is seeking a part-time Administrative Assistant/Technical Project Coordinator to support our Worcester, Massachusetts office a few days each week. You will collaborate with project managers and executive staff to prepare client letters, reports, and deliverables.

The role includes organizing submissions, assisting with contracts, completing Excel spreadsheets, and managing emails and calls.

Qualifications

• Previous administrative support experience.
• Experience with graphic design is a plus.
• Office a minimum of 3 days per week.
• Proficiency in MS Office and Adobe Acrobat.
• Knowledge of Deltek/Vantagepoint or similar accounting software is a plus.
• Ability to work independently and manage priorities.

Responsibilities

• Collaborate with project managers and executive staff in preparing letters, reports and client deliverables.
• Organize, edit, and reproduce submissions, proposals, and qualification statements.
• Execute contracts as required, including insurance, bonds and signatures.
• Complete Excel spreadsheets and tables to monitor projects.
• Monitor and respond to emails and phone messages with staff and clients.
• Support general office operations and assist office staff.

Skills

Administrative support

Graphic design

Microsoft Office

Adobe Acrobat

Driver's license

Tools

Deltek/Vantagepoint

Job description

Weston & Sampson is seeking a part-time Administrative Assistant/Technical Project Coordinator to support our Worcester, Massachusetts office a few days each week. You will collaborate with project managers and executive staff to prepare client letters, reports, and deliverables.

The role includes organizing submissions, assisting with contracts, completing Excel spreadsheets, and managing emails and calls.