Remote Part-Time Operations & Admin Assistant

somewhere; United States; Remote; USD 17,000 - 30,000; Part time

Job summary

somewhere is seeking a proactive Operations & Administrative Assistant to support a Tennessee youth sports franchise remotely. The role covers administrative tasks, data entry, and scheduling while coordinating with various departments and sponsor outreach.

You will manage emails, HubSpot campaigns, and fundraising communications, with emphasis on accuracy, organization, and timely execution during peak seasons.

Qualifications

• Experience as Administrative/Operations assistant or similar.
• Exposure to invoicing, basic bookkeeping, payroll coordination or financial records.
• Professional written and spoken English; ability to make outbound calls.
• Detail-oriented, able to prioritize across multiple areas with minimal supervision.

Responsibilities

• Execute recurring administrative tasks, keep digital files organized, and manage data entry.
• Track project deadlines and maintain accurate operational information.
• Coordinate cross-functional activities across franchise departments.
• Maintain calendars, track registrations, and organize player/team data.
• Prepare, process, and monitor invoices; follow up on outstanding balances.

Skills

Administrative experience

Financial administration

English communication

Organization

Outreach & coordination

Tools

HubSpot

Job description

somewhere is seeking a proactive Operations & Administrative Assistant to support a Tennessee youth sports franchise remotely. The role covers administrative tasks, data entry, and scheduling while coordinating with various departments and sponsor outreach.

You will manage emails, HubSpot campaigns, and fundraising communications, with emphasis on accuracy, organization, and timely execution during peak seasons.