Remote Administrative & Scheduling Specialist

somewhere; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Fully remote

US Eastern Time alignment

Job summary

Somewhere is seeking an Administrative Assistant to relieve back-end operational overhead and reinforce critical workflows. The role requires calm, organized handling of multiple moving parts in a fast-paced environment, with strong written and verbal communications.

You will coordinate interview invitations, manage hiring inboxes and scheduling, and support travel logistics. This fully remote position follows US Eastern Time hours and offers dependable coverage for on-call shifts.

Qualifications

• 3+ years of experience in administrative or operational support roles.
• Strong organizational and multi-tasking skills in a fast-paced environment.
• Excellent written and verbal communication abilities.
• Proficiency with scheduling, spreadsheet management, and job inbox administration.
• Ability to handle travel bookings and last-minute schedule updates seamlessly.

Responsibilities

• Coordinating and dispatching interview invitations.
• Maintaining applicant tracking databases and centralized hiring inboxes.
• Administering schedules and updating deployment software.
• Facilitating clear, professional communications across field teams.
• Handling real-time schedule modifications and fluid operational changes.
• Supporting travel coordination and logistics arrangements.
• Providing dependable coverage during assigned on-call shifts.

Skills

Administrative support

Organizational skills

Communication skills

Scheduling

Travel coordination

Tools

Google Workspace

Slack

PipeDrive

Adobe/Canva

Openphone

Job description

Somewhere is seeking an Administrative Assistant to relieve back-end operational overhead and reinforce critical workflows. The role requires calm, organized handling of multiple moving parts in a fast-paced environment, with strong written and verbal communications.

You will coordinate interview invitations, manage hiring inboxes and scheduling, and support travel logistics. This fully remote position follows US Eastern Time hours and offers dependable coverage for on-call shifts.