Remote Part-Time Business Operations Coordinator

ESI; San Antonio (TX); Hybrid; USD 27,552,000 - 38,573,000; Part time

Job summary

ESI is seeking a dependable, highly organized Part-Time Business Operations Coordinator to manage day-to-day administrative and operational responsibilities for a growing multi-state service business. The role offers flexible, primarily work-from-home hours with occasional local duties in the Austin/Cedar Park area.

The ideal candidate is proactive, resourceful, and comfortable handling diverse tasks with limited supervision.

Qualifications

• Experience in administrative support, office coordination, business operations, or a related role
• Working knowledge of QuickBooks Online
• Basic understanding of accounting and bookkeeping principles
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Self-motivated and able to work independently in a home-office environment
• Proactive approach to identifying needs, solving problems, and following through
• Professional written and verbal communication skills
• Comfortable learning new systems, processes, and areas of the business
• Proficiency with common business technology and software
• Must reside in the Austin/Cedar Park area
• Reliable transportation and availability for occasional local tasks

Responsibilities

• Coordinate client onboarding activities and vendor documentation
• Provide administrative support for recruiting and employment-related paperwork
• Coordinate travel arrangements, training sessions, and related logistics
• Maintain business licenses, registrations, compliance documentation, and renewal schedules
• Request, organize, and maintain certificates of insurance and related records
• Purchase and coordinate uniforms, office supplies, and other operational materials
• Handle mail, bank deposits, and other banking-related administrative tasks
• Coordinate with technology, software, and other service vendors
• Perform basic administrative tasks in QuickBooks Online
• Assist with bookkeeping coordination and the organization of financial records
• Maintain accurate and well-organized electronic and physical files
• Track deadlines and follow up on outstanding operational items
• Provide general administrative and business operations support as needed

Skills

Administrative support

Office coordination

Multi-tasking

Communication

Attention to detail

Independent work

Problem solving

Proactive approach

Organization

Tools

QuickBooks Online

Microsoft Office

Job description

ESI is seeking a dependable, highly organized Part-Time Business Operations Coordinator to manage day-to-day administrative and operational responsibilities for a growing multi-state service business. The role offers flexible, primarily work-from-home hours with occasional local duties in the Austin/Cedar Park area.

The ideal candidate is proactive, resourceful, and comfortable handling diverse tasks with limited supervision.