Part-Time Executive Support Coordinator

Cameron Street; Alexandria (VA); On-site; USD 25,000 - 39,000; Part time

Job summary

EEA Companies seeks a highly organized Executive Support Coordinator to provide part-time administrative and operational support to executive leadership at our Cameron Street office in Alexandria, VA.

The role focuses on day-to-day admin, scheduling, communications, travel coordination, and technology assistance, with front-desk support during lunch breaks and visitor greeting as needed.

Qualifications

• High school diploma or equivalent.
• At least 2 years of office/administrative support experience.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong attention to detail and accuracy in records/data entry.
• Professional verbal and written communication skills.
• Ability to work independently and prioritize tasks.
• Comfortable interacting with visitors, tenants, vendors, executives, and internal teams.
• Willingness to perform desk-based admin tasks and some on-site support.

Responsibilities

• Provide day-to-day administrative support to executive leadership, focusing on the owner's needs.
• Manage emails, calendars, appointments, meetings, and daily schedules across devices.
• Monitor executive emails, flag important items, and draft/respond as directed.
• Take notes in meetings, track action items, and follow up on tasks.
• Coordinate travel including flights, hotels, and ground transport.
• Schedule personal and business appointments as requested.
• Prepare, organize, scan, and maintain documents and reports.
• Assist with special projects and research as needed.
• Anticipate executive needs to keep day-to-day activities efficient.

Skills

Technology-Savvy

Organized

Proactive

Discreet

Dependable

Customer service

Education

High school diploma or equivalent

Tools

Microsoft 365

Outlook

Excel

Cloud file management

Mobile devices

Video conferencing

Job description

EEA Companies seeks a highly organized Executive Support Coordinator to provide part-time administrative and operational support to executive leadership at our Cameron Street office in Alexandria, VA.

The role focuses on day-to-day admin, scheduling, communications, travel coordination, and technology assistance, with front-desk support during lunch breaks and visitor greeting as needed.