PartTime Business Operations Coordinator

ESI; San Antonio (TX); Hybrid; USD 27,552,000 - 38,573,000; Part time

Job summary

ESI is seeking a dependable, highly organized Part-Time Business Operations Coordinator to manage day-to-day administrative and operational responsibilities for a growing multi-state service business. The role offers flexible, primarily work-from-home hours with occasional local duties in the Austin/Cedar Park area.

The ideal candidate is proactive, resourceful, and comfortable handling diverse tasks with limited supervision.

Qualifications

• Experience in administrative support, office coordination, business operations, or a related role
• Working knowledge of QuickBooks Online
• Basic understanding of accounting and bookkeeping principles
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Self-motivated and able to work independently in a home-office environment
• Proactive approach to identifying needs, solving problems, and following through
• Professional written and verbal communication skills
• Comfortable learning new systems, processes, and areas of the business
• Proficiency with common business technology and software
• Must reside in the Austin/Cedar Park area
• Reliable transportation and availability for occasional local tasks

Responsibilities

• Coordinate client onboarding activities and vendor documentation
• Provide administrative support for recruiting and employment-related paperwork
• Coordinate travel arrangements, training sessions, and related logistics
• Maintain business licenses, registrations, compliance documentation, and renewal schedules
• Request, organize, and maintain certificates of insurance and related records
• Purchase and coordinate uniforms, office supplies, and other operational materials
• Handle mail, bank deposits, and other banking-related administrative tasks
• Coordinate with technology, software, and other service vendors
• Perform basic administrative tasks in QuickBooks Online
• Assist with bookkeeping coordination and the organization of financial records
• Maintain accurate and well-organized electronic and physical files
• Track deadlines and follow up on outstanding operational items
• Provide general administrative and business operations support as needed

Skills

Administrative support

Office coordination

Multi-tasking

Communication

Attention to detail

Independent work

Problem solving

Proactive approach

Organization

Tools

QuickBooks Online

Microsoft Office

Job description

We are seeking a dependable and highly organized Part-Time Business Operations Coordinator to manage day-to-day administrative and operational responsibilities for a growing, multi-state service business. This position plays an important role in keeping business operations organized and moving forward, allowing company leadership to focus on growth and client acquisition.

The ideal candidate is proactive, resourceful, and comfortable managing a variety of responsibilities with limited oversight. This is an excellent opportunity for someone who wants flexible, primarily work-from-home hours while gaining broad, hands-on exposure to how a growing business operates.

Because the role includes regular local responsibilities, candidates must live in the Austin/Cedar Park area and have reliable transportation.

Key Responsibilities

• Coordinate client onboarding activities and vendor documentation
• Provide administrative support for recruiting and employment-related paperwork
• Coordinate travel arrangements, training sessions, and related logistics
• Maintain business licenses, registrations, compliance documentation, and renewal schedules
• Request, organize, and maintain certificates of insurance and related records
• Purchase and coordinate uniforms, office supplies, and other operational materials
• Handle mail, bank deposits, and other banking-related administrative tasks
• Coordinate with technology, software, and other service vendors
• Perform basic administrative tasks in QuickBooks Online
• Assist with bookkeeping coordination and the organization of financial records
• Maintain accurate and well-organized electronic and physical files
• Track deadlines and follow up on outstanding operational items
• Provide general administrative and business operations support as needed

Qualifications

• Experience in administrative support, office coordination, business operations, or a related role
• Working knowledge of QuickBooks Online
• Basic understanding of accounting and bookkeeping principles
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Self-motivated and able to work independently in a home-office environment
• Proactive approach to identifying needs, solving problems, and following through
• Professional written and verbal communication skills
• Comfortable learning new systems, processes, and areas of the business
• Proficiency with common business technology and software
• Must reside in the Austin/Cedar Park area
• Reliable transportation and availability to complete occasional local tasks, including handling mail, making bank deposits, picking up supplies, and meeting with leadership

Why Join Us?

This is more than a traditional administrative position. The Business Operations Coordinator will gain meaningful exposure to many areas of a growing, multi-state service business, including client onboarding, recruiting, compliance, vendor management, bookkeeping coordination, technology, and general operations.

This position is ideal for someone who is curious, eager to learn, and interested in understanding how a business operates from the inside out. In return, it offers a flexible schedule, the ability to work primarily from home, and the opportunity to make a visible contribution to the company’s continued growth.