Remote Part-Time Administrative & Program Coordinator

Mequon-Thiensville Community Foundation; Wisconsin; On-site; USD 3,000 - 4,000; Part time

Benefits offered by this job

Work from home on your own schedule

8-10 in-person meetings/events peryear

110-150 hours per year (Aug–Jun)

Flexible work hours

Job summary

Mequon-Thiensville Community Foundation is seeking a motivated Administrative & Program Coordinator to support grantmaking, events, and committee operations. The role reports to the Executive Director and offers flexible, part-time work with a mix of remote scheduling and occasional in-person meetings.

You will handle admin tasks for the Executive Director, organize grants committee activities, assist with POTC events, and schedule meetings with minutes and materials.

Qualifications

• Strong organizational and time management skills.
• Attention to detail and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Experience with meeting coordination, minutes, and event support preferred.
• Previous experience in non-profit organizations is not required.

Responsibilities

• Provide administrative support to the Executive Director, including mailings, project assistance, and expense report preparation (25-30 hours per year).
• Coordinate Grants Committee meetings, prepare agendas and materials, record minutes, and maintain organized grant files (20 hours per year).
• Support the Pillars of the Community (POTC) event through sponsor tracking, event material preparation, meeting participation, and logistics coordination; optional day-of-event assistance (30-40 hours per year).
• Schedule Board and Advisory Board meetings, prepare agendas and minutes, assemble meeting materials, and provide administrative support to additional committees as needed (60 hours per year).

Skills

Organization & time management

Attention to detail

Communication skills

Meeting coordination

Office 365 & Google Drive proficiency

Tools

Microsoft Office 365

Google Drive

Job description

Mequon-Thiensville Community Foundation is seeking a motivated Administrative & Program Coordinator to support grantmaking, events, and committee operations. The role reports to the Executive Director and offers flexible, part-time work with a mix of remote scheduling and occasional in-person meetings.

You will handle admin tasks for the Executive Director, organize grants committee activities, assist with POTC events, and schedule meetings with minutes and materials.