Hybrid Part-Time Administrative & Programs Coordinator

UWM Research Foundation, Inc.; Milwaukee, Northern (WI, KY); Hybrid; USD 21,000 - 30,000; Part time

Benefits offered by this job

403(b) retirement plan

Free parking

Modern office

Casual culture

Monthly fresh fruit

Holiday party

Aflac insurance

Job summary

UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to support administrative operations, events, and communications at the University of Wisconsin–Milwaukee. This hybrid, 20-hour-per-week role offers collaboration with university innovators and partners to advance research and entrepreneurship.

You will manage schedules, board materials, newsletters, and event logistics, while using MS Office, ensuring clear communications and on-time execution

Qualifications

• Experience in an administrative, office, event planning, marketing, or related professional environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Professional, positive, and service-oriented approach.

Responsibilities

• Schedule appointments and meetings and prepare agendas.
• Coordinate quarterly Board of Directors meetings and committee meetings.
• Prepare and maintain board materials, attendance records, meeting notes, and correspondence.
• Process expense reports, deposit checks, and coordinate credit card expense submissions.
• Support general office operations and special administrative projects.
• Create promotional materials, event flyers, social media graphics, and invitations.
• Assist with newsletters, website updates, and external communications.
• Coordinate development and production of the UWMRF Annual Report.
• Gather content, manage timelines, and support publication and distribution efforts.
• Coordinate logistics and communications for UWMRF programs and events.

Skills

Administrative experience

Event planning

Marketing

Communication skills

Microsoft Office

Tools

Canva

Constant Contact

OneDrive

AI tools

WordPress

LinkedIn

Job description

UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to support administrative operations, events, and communications at the University of Wisconsin–Milwaukee. This hybrid, 20-hour-per-week role offers collaboration with university innovators and partners to advance research and entrepreneurship.

You will manage schedules, board materials, newsletters, and event logistics, while using MS Office, ensuring clear communications and on-time execution