Administrative Assistant & Program Coordinator

UWM Research Foundation, Inc.

Milwaukee (WI)

Hybrid

USD 21,000 - 30,000

Part time

14 days+

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Benefits offered by this job

403(b) retirement plan

Free parking

Modern office

Casual culture

Monthly fresh fruit

Holiday party

Aflac insurance

Job summary

UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to support administrative operations, events, and communications at the University of Wisconsin–Milwaukee. This hybrid, 20-hour-per-week role offers collaboration with university innovators and partners to advance research and entrepreneurship.

You will manage schedules, board materials, newsletters, and event logistics, while using MS Office, ensuring clear communications and on-time execution

Qualifications

Experience in an administrative, office, event planning, marketing, or related professional environment.
Strong written and verbal communication skills.
Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Professional, positive, and service-oriented approach.

Responsibilities

Schedule appointments and meetings and prepare agendas.
Coordinate quarterly Board of Directors meetings and committee meetings.
Prepare and maintain board materials, attendance records, meeting notes, and correspondence.
Process expense reports, deposit checks, and coordinate credit card expense submissions.
Support general office operations and special administrative projects.
Create promotional materials, event flyers, social media graphics, and invitations.
Assist with newsletters, website updates, and external communications.
Coordinate development and production of the UWMRF Annual Report.
Gather content, manage timelines, and support publication and distribution efforts.
Coordinate logistics and communications for UWMRF programs and events.

Skills

Administrative experience

Event planning

Marketing

Communication skills

Microsoft Office

Tools

Canva

Constant Contact

OneDrive

AI tools

WordPress

Job description

Employee Type Part Time

Join Our Team as an Administrative Assistant & Program Coordinator

UWM Research Foundation (UWMRF) | Hybrid | Part-Time (20 Hours per Week)

Are you highly organized, creative, and energized by helping people and programs succeed? Do you enjoy coordinating events, managing details, and supporting meaningful work behind the scenes?

The UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to join our collaborative team. In this role, you will help support the administrative operations, communications, events, and innovation programs that advance research, entrepreneurship, and technology commercialization at the University of Wisconsin-Milwaukee (UWM).

This position offers the opportunity to work closely with university innovators, entrepreneurs, industry partners, and community stakeholders while contributing to programs that help transform ideas into real-world impact.

What You'll Do

Administrative Support

Schedule appointments and meetings and prepare agendas
Coordinate quarterly Board of Directors meetings and committee meetings
Prepare and maintain board materials, attendance records, meeting notes, and correspondence
Process expense reports, deposit checks, and coordinate credit card expense submissions
Support general office operations and special administrative projects

Marketing & Communications

Create promotional materials, event flyers, social media graphics, and invitations
Assist with newsletters, website updates, and external communications
Coordinate development and production of the UWMRF Annual Report
Gather content, manage timelines, and support publication and distribution efforts

Events & Program Coordination

Coordinate logistics and communications for UWMRF programs and events, including:

Monthly

Annual Programs & Events

First Look Forum
Partner's Reception

Responsibilities may include:

Scheduling and project coordination
Managing registrations and submissions
Coordinating catering and venues
Preparing materials, gifts, and awards
Communicating with presenters, applicants, and attendees
Tracking deadlines and ensuring successful event execution

What We're Looking For

Required Qualifications

Experience in an administrative, office, event planning, marketing, or related professional environment
Strong written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Strong attention to detail and follow-through
Ability to work independently and collaboratively in a small team environment
Professional, positive, and service-oriented approach

Preferred Qualifications

Experience with Canva, Constant Contact, OneDrive, and AI tools
Experience updating websites, particularly WordPress
Familiarity with social media platforms including LinkedIn, YouTube, and Instagram
Interest in innovation, entrepreneurship, research, or higher education
Event planning or project coordination experience

Work Schedule

This is a part-time, 20-hour-per-week position. Work hours are flexible and scheduled in collaboration with management between standard business hours. The position follows a hybrid work model and includes participation in regular in-person team meetings and occasional evening events or receptions as needed.

Summary

Why Join UWMRF?

We offer a flexible work environment and excellent benefits, including: