Program Coordinator - Administrative Assist

UWM Research Foundation; Milwaukee (WI); Hybrid; USD 20,664,000 - 34,440,000; Part time

Benefits offered by this job

403(b) with 7.5% employer contribution

Free parking in a heated garage

Modern office workspace with sit/stand

Casual and supportive team culture

Monthly fresh organic fruit in the办公室

Annual holiday party and summer picnic

Optional Aflac insurance coverage

Job summary

UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to join our collaborative team in a hybrid role. You will support administrative operations, communications, events, and innovation programs that advance research and tech commercialization at UWM.

Work schedule is 20 hours per week with flexible hours and regular in-person meetings. You will help coordinate board materials, newsletters, annual reports, and external communications while

Qualifications

• Experience in an administrative, office, event planning, marketing, or related environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills with ability to manage multiple priorities and deadlines.
• Strong attention to detail and follow-through.
• Able to work independently and collaboratively in a small team.
• Professional, positive, service-oriented approach.

Responsibilities

• Administrative support: schedule appointments, meetings, and agendas.
• Coordinate quarterly Board of Directors and committee meetings.
• Prepare and maintain board materials, attendance, notes, and correspondence.
• Process expense reports, deposits, and credit card submissions.
• Support general office operations and special admin projects.
• Marketing & communications: create promotional materials, event flyers, social graphics.
• Assist newsletters, website updates, and external communications.
• Coordinate UWMRF Annual Report development and production.
• Gather content, manage timelines, support publication and distribution.
• Events & program: coordinate logistics and communications for UWMRF programs and events; monthly and annual programs.

Skills

Administrative experience

Communication skills

Microsoft Office

Organization

Attention to detail

Independence & teamwork

Professional demeanor

Tools

Canva

Constant Contact

OneDrive

AI tools

WordPress

Job description

Join Our Team as an Administrative Assistant & Program Coordinator

UWM Research Foundation (UWMRF) | Hybrid | Part-Time (20 Hours per Week)

Are you highly organized, creative, and energized by helping people and programs succeed? Do you enjoy coordinating events, managing details, and supporting meaningful work behind the scenes?

The UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to join our collaborative team. In this role, you will help support the administrative operations, communications, events, and innovation programs that advance research, entrepreneurship, and technology commercialization at the University of Wisconsin-Milwaukee (UWM).

This position offers the opportunity to work closely with university innovators, entrepreneurs, industry partners, and community stakeholders while contributing to programs that help transform ideas into real-world impact.

Why Join UWMRF?

We offer a flexible work environment and excellent benefits, including:

• 403(b) retirement plan with 7.5% employer contribution
• Free parking in a heated garage
• Modern office workspace with sit/stand desks and ergonomic seating
• Casual and supportive team culture
• Monthly fresh organic fruit in the office
• Annual holiday party and summer picnic
• Optional Aflac insurance coverage

Compensation:

Competitive and commensurate with experience.

What You'll Do

Administrative Support

• Schedule appointments and meetings and prepare agendas
• Coordinate quarterly Board of Directors meetings and committee meetings
• Prepare and maintain board materials, attendance records, meeting notes, and correspondence
• Process expense reports, deposit checks, and coordinate credit card expense submissions
• Support general office operations and special administrative projects

Marketing & Communications

• Create promotional materials, event flyers, social media graphics, and invitations
• Assist with newsletters, website updates, and external communications
• Coordinate development and production of the UWMRF Annual Report
• Gather content, manage timelines, and support publication and distribution efforts

Events & Program Coordination

Coordinate logistics and communications for UWMRF programs and events, including:

Monthly

Annual Programs & Events

• First Look Forum
• Partner's Reception

Responsibilities may include:

• Scheduling and project coordination
• Managing registrations and submissions
• Coordinating catering and venues
• Preparing materials, gifts, and awards
• Communicating with presenters, applicants, and attendees
• Tracking deadlines and ensuring successful event execution

What We’re Looking For

Required Qualifications

• Experience in an administrative, office, event planning, marketing, or related professional environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong attention to detail and follow-through
• Ability to work independently and collaboratively in a small team environment
• Professional, positive, and service-oriented approach

Preferred Qualifications

• Experience with Canva, Constant Contact, OneDrive, and AI tools
• Experience updating websites, particularly WordPress
• Familiarity with social media platforms including LinkedIn, YouTube, and Instagram
• Interest in innovation, entrepreneurship, research, or higher education
• Event planning or project coordination experience

Work Schedule

This is a part-time, 20-hour-per-week position. Work hours are flexible and scheduled in collaboration with management between standard business hours. The position follows a hybrid work model and includes participation in regular in-person team meetings and occasional evening events or receptions as needed.

The UWM Research Foundation is proud to be an Equal Employment Opportunity (EEO) employer.