Remote Parish Administrative Assistant — Flexible Hours & Impact

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Archdiocese of St. Louis is seeking an Administrative Assistant to provide professional, organized support to the pastor, parish staff, ministries, and parishioners.

This role acts as a key contact for the parish office and ensures daily operations run smoothly in service of the Catholic Church’s mission. Responsibilities include administrative tasks, parish records management, and communications across bulletins, website, and social channels.

Qualifications

• High school diploma required; additional degree preferred.
• Experience in administrative or clerical roles is preferred.
• Experience in church or nonprofit settings is beneficial.
• Proficiency with MS Office; familiarity with parish databases helps.

Responsibilities

• Provide admin and clerical support to pastor and staff.
• Answer calls, respond to emails, welcome visitors professionally.
• Maintain parish calendars, schedules, and meetings.
• Prepare correspondence, bulletins, and parish communications.
• Maintain orderly parish files and records.
• Process mail and manage office materials.
• Assist with photocopying, scanning, and data entry.
• Maintain parishioner records in the parish database.
• Enter sacramental and membership data; assist registrations.
• Prepare reports for staff and events; protect confidentiality.
• Assist with parish communications and website updates.
• Support mission and foster a welcoming parish environment.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Microsoft Office

Google Workspace

Clerical experience

Education

High school diploma or equivalent

Associate's or bachelor's degree in related field preferred

Tools

Parish database software

Church-management software

Job description

The Archdiocese of St. Louis is seeking an Administrative Assistant to provide professional, organized support to the pastor, parish staff, ministries, and parishioners.

This role acts as a key contact for the parish office and ensures daily operations run smoothly in service of the Catholic Church’s mission. Responsibilities include administrative tasks, parish records management, and communications across bulletins, website, and social channels.