Parish Administration & Communications Specialist

Archdiocese; Missouri; On-site; USD 32,000 - 42,000; Full time

Job summary

The Archdiocese of St. Louis seeks an Administrative Assistant to provide professional, organized support to the pastor, parish staff, ministries, and parishioners.

You will serve as a key contact for the parish office and help ensure daily operations run smoothly in support of Catholic missions. Responsibilities include clerical tasks, parish database updates, bulletin preparation, and managing communications.

Qualifications

• Previous administrative or office experience preferred.
• Experience working in a church, parish, nonprofit, school, or community organization is beneficial.
• Ability to maintain confidentiality of parishioner and sacramental information.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative and clerical support to the pastor, parish staff, and ministries.
• Answer and direct telephone calls, respond to emails, and welcome parishioners and visitors in a friendly and professional manner.
• Maintain parish calendars, schedules, appointments, and meeting arrangements.
• Prepare correspondence, letters, reports, forms, bulletins, flyers, and other parish communications.
• Maintain accurate and organized parish files, records, and documents.
• Process incoming and outgoing mail, correspondence, and other office materials.
• Order and maintain office supplies and equipment as needed.
• Assist with photocopying, scanning, filing, data entry, and other routine office tasks.
• Maintain accurate parishioner information and records in the parish database.
• Enter and update sacramental, membership, registration, and other parish records as assigned.
• Assist with parish registrations, directory information, and stewardship records.
• Prepare reports and lists for parish staff, ministries, and events.
• Maintain confidentiality of parishioner and sacramental information.
• Assist with preparation and distribution of the weekly parish bulletin.
• Maintain and update parish communications, calendars, announcements, and informational materials.
• Assist with website, email, social media, or other parish communications as assigned.
• Ensure parishioners receive accurate and timely information regarding Masses, events, programs, meetings, and parish activities.
• Provide a welcoming and helpful first point of contact for parishioners, families, guests, and community members.
• Respond to questions and requests professionally or direct individuals to the appropriate parish staff member.
• Demonstrate patience, compassion, discretion, and respect when assisting parishioners with sensitive matters.
• Help foster a welcoming parish environment that reflects Catholic hospitality and service.
• Support the mission, teachings, values, and ministries of the Catholic Church.
• Represent the parish in a professional, respectful, and welcoming manner.
• Maintain appropriate confidentiality regarding parishioners, families, staff, sacramental records, and parish business.
• Work collaboratively with the pastor, parish staff, volunteers, ministry leaders, and diocesan personnel.
• Attend staff meetings and training as required.
• Follow all parish and diocesan policies and procedures.
• Perform other duties as assigned by the pastor or parish administrator.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Multi-tasking

Independence

Teamwork

Discretion

Customer service

Confidentiality

Tools

Microsoft Office

Google Workspace

Email clients

Parish database software

Church-management software

Job description

The Archdiocese of St. Louis seeks an Administrative Assistant to provide professional, organized support to the pastor, parish staff, ministries, and parishioners.

You will serve as a key contact for the parish office and help ensure daily operations run smoothly in support of Catholic missions. Responsibilities include clerical tasks, parish database updates, bulletin preparation, and managing communications.