Parish Administrative Coordinator

Archdiocese; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Full-time benefits

Job summary

The Archdiocese of St. Louis is seeking a Parish Secretary to provide administrative and clerical support to the Pastor and parish office. You will manage communications, scheduling, records, and daily operations while serving as a liaison between parish organizations and the rectory.

The role requires tech comfort, organization, and a willingness to learn new software and processes. Responsibilities span bulletin design, calendar management, Sacramental scheduling, and reporting, with a

Qualifications

• Must be comfortable with technology and willing to learn new software.

Responsibilities

• Design and edit the weekly bulletin using Canva Pro.
• Manage Engage scheduling software to oversee vendor and staff calendars.
• Co-manage the Safe Environment program with Prevent & Protect software.
• Coordinate multiple Google calendars for rooms, schedules, and activities.
• Assist with money counting and reporting using ServantKeeper.
• Prepare Sunday petitions and distribute bulletin copies.
• Serve as liaison between parish organizations and the rectory office.
• Coordinate with Facilities Manager on parish vendors and maintenance.
• Assist with scheduling baptisms, funerals, and weddings.
• Publish Mass intentions in the weekly bulletin.
• Design and manage outdoor sign messaging with Watchfire.
• Print and mail approximately 700 annual contribution statements.
• Record sacramental information and notify parishes as needed.
• Enter new parishioners and send welcome letters.
• Maintain ServantKeeper database.
• Prepare and submit the annual Status Animarum report.

Skills

Technology aptitude

Microsoft Office Suite

Google Workspace

Organizational skills

Attention to detail

Deadline management

Job description

The Archdiocese of St. Louis is seeking a Parish Secretary to provide administrative and clerical support to the Pastor and parish office. You will manage communications, scheduling, records, and daily operations while serving as a liaison between parish organizations and the rectory.

The role requires tech comfort, organization, and a willingness to learn new software and processes. Responsibilities span bulletin design, calendar management, Sacramental scheduling, and reporting, with a