Parish Administrative Aide — Welcome & Admin (Remote)

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 30,000 - 42,000; Full time

Job summary

The Archdiocese of St. Louis is seeking a Staff Aide to provide administrative, operational, and general support to parish staff. The role helps maintain an organized, welcoming parish environment while assisting parishioners, visitors, volunteers, clergy, and staff.

Responsibilities include clerical tasks, parish communications, event support, and confidentiality. Education requires a high school diploma or equivalent; prior parish experience is preferred but not required.

Qualifications

• Strong communication and interpersonal skills.
• Friendly, welcoming, and service-oriented approach.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work effectively with clergy, staff, volunteers, parishioners, and visitors.
• Basic computer, email, and office technology skills.
• Ability to manage multiple tasks and prioritize responsibilities.
• Flexibility and willingness to assist with a variety of parish activities and needs.

Responsibilities

• Administrative Support: Provide general clerical support, including filing, copying, organizing documents, preparing materials, maintaining records, and assisting with routine office tasks.
• Parish Office Operations: Assist with the daily operations of the parish office and provide support to staff members with administrative and organizational needs.
• Reception and Customer Service: Welcome parishioners, visitors, volunteers, and guests in a friendly and professional manner. Answer routine questions and direct inquiries to the appropriate staff member or ministry.
• Communication: Answer phones, respond to routine inquiries, take messages, distribute information, and assist with parish communications as directed.
• Parish Events and Activities: Assist with the preparation, setup, coordination, and cleanup of parish events, meetings, Masses, ministry activities, religious education programs, and community gatherings.
• Facility and Supply Support: Help maintain clean, organized, and welcoming parish spaces. Assist with room setup, event preparation, supplies, and other facility-related needs.
• Ministry Support: Provide general assistance to parish ministries, programs, and volunteers as assigned by parish staff.
• Parishioner Assistance: Provide courteous and respectful assistance to parishioners and help connect individuals with appropriate parish resources, programs, or staff.
• Confidentiality: Maintain confidentiality when handling parish records, personal information, correspondence, and other sensitive matters.
• Teamwork: Work cooperatively with the Pastor, clergy, parish staff, volunteers, ministry leaders, and members of the parish community.
• Professionalism: Represent the parish in a positive, respectful, and welcoming manner and demonstrate sensitivity to the needs of individuals and families within the parish community.
• Other Duties: Perform additional duties and special projects as assigned by the Pastor, Parish Administrator, or designated supervisor.

Skills

Communication skills

Interpersonal skills

Customer service

Office organization

Confidentiality

Multi-tasking

Computer skills

Education

High school diploma or equivalent

Job description

The Archdiocese of St. Louis is seeking a Staff Aide to provide administrative, operational, and general support to parish staff. The role helps maintain an organized, welcoming parish environment while assisting parishioners, visitors, volunteers, clergy, and staff.

Responsibilities include clerical tasks, parish communications, event support, and confidentiality. Education requires a high school diploma or equivalent; prior parish experience is preferred but not required.