Parish Office & Communications Coordinator

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Full-time benefits

Job summary

The Archdiocese of St. Louis is seeking a Parish Secretary to provide administrative and clerical support to the Pastor and parish office. This role handles parish communications, scheduling, records, and daily operations while liaising with parish organizations and the rectory office.

The ideal candidate is tech-savvy, organized, detail-oriented, and willing to learn new software. Proficiency with Microsoft Office and Google Workspace, plus ability to manage multiple responsibilities and meet

Qualifications

• Must be comfortable with technology.
• Experience with Microsoft Office Suite, Google Workspace, and similar applications is helpful.
• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities and meet deadlines.

Responsibilities

• Weekly Bulletin: Design and edit the weekly bulletin using Canva Pro. Bulletin is due each Wednesday by 2:00 p.m.
• Electronic School Door Access: Use Engage scheduling software to manage the vendor and current and new users, including school staff, coaches, and volunteers.
• Child Safety Coordinator: Co-manage the Safe Environment program using Prevent & Protect software with David Evans, the volunteer coordinator for Holy Redeemer. David manages Safe Environment compliance for all employees and coaches and submits the annual audit to the Archdiocese.
• Calendar Management: Manage multiple Google calendars, including meeting rooms, gym, cafeteria, and clergy schedules. Coordinate calendars and facility-use requests for parish organizations, sports, school, scouts, etc.
• Monday Morning Money Counters: Work with the Bookkeeper each Monday to set up the dining room and greet money-counting staff. Enter weekly gifts into ServantKeeper and provide reports to the Bookkeeper. Maintain records for audit purposes.
• Weekend Mass Preparation: Prepare Sunday petitions and items needed for weekend Masses, including petitions, announcements, money bags, and audit sheets. Materials are due each Thursday. Distribute bulletin copies.
• Parish Liaison: Act as a liaison between parish organizations and the rectory office.
• Facilities Coordination: Coordinate with the Facilities Manager to help manage parish vendors, including groundskeeping, HVAC, and general maintenance.
• Sacrament Scheduling: Assist the Pastor with scheduling baptisms, funerals, and weddings.
• Mass Intentions: Manage Mass intention requests and scheduling. Publish intentions in the weekly bulletin.
• Electronic Sign: Use Watchfire software to design and manage messaging on the outdoor sign in front of the church. No prior design experience is necessary, but comfort with technology is required.
• Contribution Statements: Print, collate, and mail approximately 700 annual contribution statements each January.
• Sacramental Records: Record sacramental information and send notifications to the appropriate parishes for baptisms, First Communions, confirmations, funerals, and Mass intentions.
• New Parishioners: Enter new parishioners into the database and send welcome letters.
• Database Maintenance: Update and maintain the ServantKeeper database.
• Annual Reporting: Prepare and submit the annual Status Animarum report to the Archdiocese.

Skills

Tech-savvy

MS Office

Google Workspace

Organizational skills

Time management

Job description

The Archdiocese of St. Louis is seeking a Parish Secretary to provide administrative and clerical support to the Pastor and parish office. This role handles parish communications, scheduling, records, and daily operations while liaising with parish organizations and the rectory office.

The ideal candidate is tech-savvy, organized, detail-oriented, and willing to learn new software. Proficiency with Microsoft Office and Google Workspace, plus ability to manage multiple responsibilities and meet