Remote Operations & Projects Coordinator

BE Enterprise Holdings LLC; United States; Remote; USD 52,000 - 76,000; Full time

Benefits offered by this job

Remote work

Job summary

BE Enterprise Holdings LLC is seeking an Operations Coordinator to provide day-to-day support across its four operating companies and real estate activities from a fully remote work environment in the United States.

The role focuses on coordinating projects, tracking deadlines, maintaining records, preparing reports, and facilitating communication among internal stakeholders under executive leadership. Strong organization and proactive work style are essential.

Qualifications

• Associate's or bachelor's degree in business administration, management, communications, or a related field preferred; equivalent professional experience will be considered.
• 1–2 years of administrative support, operations coordination, project support, or related function preferred.
• Strong organization, attention to detail, and ability to prioritize multiple assignments.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace, spreadsheets, shared document systems, and digital collaboration tools.

Responsibilities

• Provide administrative and operational support across BE and its four operating companies, including coordination related to real estate investment activities.
• Coordinate routine activities, monitor outstanding assignments, and communicate progress against established timelines.
• Maintain standardized workflows, procedures, and administrative systems; identify routine inefficiencies and recommend improvements.
• Maintain project trackers, task lists, schedules, milestone documentation, meeting notes, and status updates.
• Follow up on deliverables, support assigned initiatives, and escalate delays, unresolved issues, and scheduling conflicts.
• Coordinate project communication among internal staff, vendors, contractors, and external partners.
• Support executive leadership with scheduling, meeting coordination, agendas, discussion notes, and follow-up action items.
• Maintain electronic files, corporate documents, operational records, and internal correspondence.
• Draft routine business communications, reports, and operational summaries; coordinate information requests and vendor-related administrative tasks.
• Prepare weekly operational status reports covering completed work, pending assignments, and upcoming deadlines.
• Collect and organize information for internal business reviews, update spreadsheets and databases, and maintain accurate project and administrative records.
• Support day-to-day use of project management, communication, and administrative platforms; maintain accurate information in shared digital systems.
• Document standard operating procedures, assist with approved workflow improvements and automation tools, and perform basic quality checks.
• Coordinate with technical personnel or external providers when system-related issues require resolution.
• Organize property-related records, invoices, correspondence, and administrative documentation.
• Track property operations, vendor, maintenance, and administrative deadlines; coordinate with property managers, contractors, and service providers.
• Prepare routine property-related status summaries for management review.

Skills

Organization

Communication

Project coordination

Office software

Education

Assoc./Bachelor's in business administration or related field

Tools

Asana

Trello

Monday.com

ClickUp

CRM systems

Job description

BE Enterprise Holdings LLC is seeking an Operations Coordinator to provide day-to-day support across its four operating companies and real estate activities from a fully remote work environment in the United States.

The role focuses on coordinating projects, tracking deadlines, maintaining records, preparing reports, and facilitating communication among internal stakeholders under executive leadership. Strong organization and proactive work style are essential.