Operations Coordinator

BE Enterprise; United States; A distancia; USD 52.000 - 76.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Descripción de la vacante

BE Enterprise Holdings LLC is seeking an Operations Coordinator to provide day-to-day support across its four operating companies and real estate activities from a fully remote work environment in the United States.

The role focuses on coordinating projects, tracking deadlines, maintaining records, preparing reports, and facilitating communication among internal stakeholders under executive leadership. Strong organization and proactive work style are essential.

Formación

• Associate's or bachelor's degree in business administration, management, communications, or a related field preferred; equivalent professional experience will be considered.
• 1–2 years of administrative support, operations coordination, project support, or related function preferred.
• Strong organization, attention to detail, and ability to prioritize multiple assignments.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace, spreadsheets, shared document systems, and digital collaboration tools.

Responsabilidades

• Provide administrative and operational support across BE and its four operating companies, including coordination related to real estate investment activities.
• Coordinate routine activities, monitor outstanding assignments, and communicate progress against established timelines.
• Maintain standardized workflows, procedures, and administrative systems; identify routine inefficiencies and recommend improvements.
• Maintain project trackers, task lists, schedules, milestone documentation, meeting notes, and status updates.
• Follow up on deliverables, support assigned initiatives, and escalate delays, unresolved issues, and scheduling conflicts.
• Coordinate project communication among internal staff, vendors, contractors, and external partners.
• Support executive leadership with scheduling, meeting coordination, agendas, discussion notes, and follow-up action items.
• Maintain electronic files, corporate documents, operational records, and internal correspondence.
• Draft routine business communications, reports, and operational summaries; coordinate information requests and vendor-related administrative tasks.
• Prepare weekly operational status reports covering completed work, pending assignments, and upcoming deadlines.
• Collect and organize information for internal business reviews, update spreadsheets and databases, and maintain accurate project and administrative records.
• Support day-to-day use of project management, communication, and administrative platforms; maintain accurate information in shared digital systems.
• Document standard operating procedures, assist with approved workflow improvements and automation tools, and perform basic quality checks.
• Coordinate with technical personnel or external providers when system-related issues require resolution.
• Organize property-related records, invoices, correspondence, and administrative documentation.
• Track property operations, vendor, maintenance, and administrative deadlines; coordinate with property managers, contractors, and service providers.
• Prepare routine property-related status summaries for management review.

Conocimientos

Organization

Communication

Project coordination

Office software

Educación

Assoc./Bachelor's in business administration or related field

Herramientas

Asana

Trello

Monday.com

ClickUp

CRM systems

Descripción del empleo

Corporate Operations · Reports to Executive Leadership

Fully remote operational and administrative support across BE Enterprise Holdings, its four operating companies, and its real estate activities.

BE Enterprise Holdings is a diversified holding company overseeing four operating companies and real estate investment activities. Its centralized operating structure supports operational effectiveness, administrative efficiency, strategic development, and long-term value creation.

The Operations Coordinator provides day-to-day support by coordinating projects, monitoring deadlines, maintaining records, preparing reports, and facilitating communication among internal stakeholders.

This role is suited to an early-career professional interested in business operations, organizational management, and project coordination across multiple industries. The successful candidate will be organized, proactive, comfortable managing multiple assignments, and able to work independently under executive leadership in a remote environment.

Responsibilities

• Provide administrative and operational support across BE and its four operating companies, including coordination related to real estate investment activities.
• Coordinate routine activities, monitor outstanding assignments, and communicate progress against established timelines.
• Maintain standardized workflows, procedures, and administrative systems; identify routine inefficiencies and recommend improvements.
• Maintain project trackers, task lists, schedules, milestone documentation, meeting notes, and status updates.
• Follow up on deliverables, support assigned initiatives, and escalate delays, unresolved issues, and scheduling conflicts.
• Coordinate project communication among internal staff, vendors, contractors, and external partners.
• Support executive leadership with scheduling, meeting coordination, agendas, discussion notes, and follow-up action items.
• Maintain electronic files, corporate documents, operational records, and internal correspondence.
• Draft routine business communications, reports, and operational summaries; coordinate information requests and vendor-related administrative tasks.
• Prepare weekly operational status reports covering completed work, pending assignments, and upcoming deadlines.
• Collect and organize information for internal business reviews, update spreadsheets and databases, and maintain accurate project and administrative records.
• Support day-to-day use of project management, communication, and administrative platforms; maintain accurate information in shared digital systems.
• Document standard operating procedures, assist with approved workflow improvements and automation tools, and perform basic quality checks.
• Coordinate with technical personnel or external providers when system-related issues require resolution.
• Organize property-related records, invoices, correspondence, and administrative documentation.
• Track property operations, vendor, maintenance, and administrative deadlines; coordinate with property managers, contractors, and service providers.
• Prepare routine property-related status summaries for management review.

Qualifications

• Associate's or bachelor's degree in business administration, management, communications, or a related field preferred; equivalent professional experience will be considered.
• One to two years of experience in administrative support, operations coordination, project support, or a related function preferred.
• Strong organization, attention to detail, and the ability to prioritize multiple assignments.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace, spreadsheets, shared document systems, and digital collaboration tools.
• Ability to work independently and meet deadlines in a remote environment.
• Professional discretion when handling confidential company information.

Preferred qualifications

• Experience with small businesses, holding companies, or organizations with multiple business units.
• Familiarity with Asana, Trello, Monday.com, ClickUp, or similar project management platforms.
• Experience preparing operational reports, tracking deliverables, or documenting business procedures.
• Basic familiarity with CRM systems, workflow automation, or AI-assisted productivity applications.
• Interest in business operations, organizational development, and process improvement.

Position scope and authority

This is an individual-contributor role under the supervision of executive leadership. Management establishes priorities, deadlines, and assignments across the businesses.

The role does not independently establish organizational strategy, manage company budgets, supervise operating companies, or make executive business decisions. It does not include independent property management authority, investment decision-making, or responsibility for negotiating real estate transactions.

Performance expectations

• Organization: Accurate, complete project trackers, records, and administrative documentation.
• Timeliness: Consistent completion of assignments and follow-up within established deadlines.
• Communication: Clear, professional, responsive communication with internal and external stakeholders.
• Coordination: Effective tracking of assignments, milestones, and outstanding deliverables.
• Reliability: Consistent availability, accountability, and follow-through in a remote environment.
• Process support: Effective use of company systems and contribution to routine workflow improvements.

Work schedule and environment

• Full-time, fully remote position based in the United States, approximately 40 hours per week.
• Standard business hours, with scheduling coordinated according to company operational needs.
• Regular virtual meetings and communication with executive leadership.
• Daily use of cloud-based collaboration, communication, and project management tools.
• Reliable internet access and an appropriate remote work environment required.

The role offers exposure to project administration, organizational systems, workflow coordination, and real estate-related business activities across multiple companies. Increased responsibility and advancement may be available based on individual performance, demonstrated capabilities, and organizational needs.

Equal employment opportunity

BE Enterprise Holdings is committed to providing equal employment opportunities. Employment decisions are based on qualifications, merit, business needs, and applicable legal requirements.