Remote Operations & Expense Coordinator

Jobgether; United States; Remote; USD 8,900 - 11,000; Part time

Benefits offered by this job

Fully Remote Work (India)

Freelance contract

Job summary

Jobgether is seeking a detail-oriented Operations Coordinator to manage employee reimbursements, travel arrangements, and payment workflows for a global educational organization.

You will ensure accuracy, compliance, and timely processing while coordinating with finance, procurement, and vendors. The role emphasizes data quality, reporting, and confidential handling of financial information.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or related discipline.
• Two years or more in operations coordination, admin support, reimbursements, AP, travel and event coordination, or financial processing.
• Strong practical knowledge of financial transactions, approvals, reconciliations, documentation management, and cross-functional admin processes.
• Advanced Microsoft Excel skills including formulas, lookups, pivots, data validation, and reporting.

Responsibilities

• Expense and Payment Coordination: manage employee reimbursements and payments.
• Documentation and Compliance: review claims, receipts, invoices, approvals, and codes for accuracy and policy compliance.
• Travel and Event Administration: coordinate travel bookings and payments for recruitment activities and meetings.
• Transaction Tracking: monitor outstanding reimbursements, invoices, and payments and follow up to meet deadlines.
• Reconciliation and Recordkeeping: reconcile records and maintain transaction logs for audits.
• Employee Support: answer questions on procedures and submission requirements while handling confidential information.
• Reporting and Data Management: maintain Excel trackers and prepare reports for managers.
• Data Quality: identify missing or incorrect data and coordinate corrections.
• Administrative and Calendar Coordination: organize meetings and manage calendars.
• Team Communications: draft announcements and operational updates to stakeholders.
• Operational Problem-Solving: manage priorities and escalate issues as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Problem solving

Independent judgment

Proactive follow-up

Education

Bachelor's degree in Business Administration, Accounting, Finance, or related discipline

Tools

Microsoft Excel

Microsoft Outlook

Power BI

Salesforce (SF)

Microsoft Word

Microsoft PowerPoint

Teams

Expense management systems

Purchasing systems

Job description

Jobgether is seeking a detail-oriented Operations Coordinator to manage employee reimbursements, travel arrangements, and payment workflows for a global educational organization.

You will ensure accuracy, compliance, and timely processing while coordinating with finance, procurement, and vendors. The role emphasizes data quality, reporting, and confidential handling of financial information.