Remote Operations & Executive Projects Lead

Pavago; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

Pavago is seeking an Operations Assistant to support executive leadership and cross-functional projects in a fully remote setting. The role focuses on operational excellence, data management, and strategic initiatives across multiple teams.

You’ll own processes, run projects from planning to completion, and help create compelling content and reports. The position emphasizes ownership, adaptability, and privacy in handling confidential information.

Qualifications

• Experience supporting executives or in operations of a fast-growing organization.
• Ability to manage cross-functional projects and priority shifts in a remote setting.
• Experience with remote collaboration tools and data management.

Responsibilities

• Support leadership with day-to-day operational priorities and strategic initiatives.
• Coordinate projects from planning through completion and resolve roadblocks.
• Collect and maintain operational and client data; build dashboards and reports.
• Assist with content creation using AI tools and leadership-provided talking points.
• Coordinate vendor agreements, contracts, and approvals; handle billing reviews.
• Coordinate onboarding for new hires and support people operations.
• Plan and arrange travel and logistics; assist with events and communications.
• Build and improve workflows, SOPs, and operational systems using AI.

Skills

English proficiency

Organizational skills

Attention to detail

Prioritization

Problem solving

Professionalism & discretion

Google Workspace

Remote work setup

Tools

ChatGPT

Claude

Canva

Project Management Platforms

Google Sheets / Excel

Job description

Pavago is seeking an Operations Assistant to support executive leadership and cross-functional projects in a fully remote setting. The role focuses on operational excellence, data management, and strategic initiatives across multiple teams.

You’ll own processes, run projects from planning to completion, and help create compelling content and reports. The position emphasizes ownership, adaptability, and privacy in handling confidential information.