Remote Operations Coordinator (Arizona)

Talentoma; Arizona; Remote; USD 41,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a fully remote Back Office Coordinator to manage and track internal requests from inception to closure. This desk-based role supports the operations team with clear status updates, coordination with internal teams and approved vendors, and timely next steps.

The position requires a reliable home workspace in Arizona and a 40-hour workweek. Candidates should have familiarity with Microsoft Project and Excel, strong organizational skills, and the ability to communicate

Qualifications

• High school diploma or equivalent.
• 1–2 years in back-office/operations support/coordination or similar desk-based role preferred.
• Familiarity with receiving, routing, and tracking routine operational requests preferred.
• Working knowledge of spreadsheets, shared work queues, and project tracking tools preferred.
• Comfort using Microsoft Project and Microsoft Excel for tracking and data entry is preferred.
• Ability to interpret written instructions and provide clear status updates to internal contacts.
• Strong judgment when prioritizing routine work and flagging blocked items to the operations team lead.
• Reliable computer, high-speed internet, and a quiet workspace with availability for a 40-hour weekly commitment.
• Authorization to work in the United States; fully remote work from Arizona, United States.
• Onboarding and training on Microsoft Project, Excel, and Outlook; regular check-ins with the operations team lead.
• Opportunity to build skills in request tracking, coordination, status communication, and escalation.

Responsibilities

• Receive operational requests and identify action and priority.
• Review details for completeness and seek clarifications as needed.
• Create and maintain request entries in a project management tool with clear ownership.
• Enter approved updates in spreadsheets and data entry tools with consistent naming.
• Coordinate routine handoffs with internal teams and service contacts.
• Monitor open items, follow up on overdue responses, inform stakeholders of progress.
• Escalate blocked or urgent requests to the operations team lead with concise summaries.
• Use Outlook to schedule internal check-ins and related meetings.
• Prepare concise status summaries highlighting open actions and dependencies.
• Close completed requests after confirming outcomes and notifying contacts.
• Meet quality expectations for accuracy, turnaround, notes, and follow-ups.

Skills

Desk-based coordination

Attention to detail

Communication

Prioritization

Remote work discipline

Instruction interpretation

Education

High school diploma or equivalent

Tools

Microsoft Project

Microsoft Excel

Microsoft Outlook

Job description

Talentoma is seeking a fully remote Back Office Coordinator to manage and track internal requests from inception to closure. This desk-based role supports the operations team with clear status updates, coordination with internal teams and approved vendors, and timely next steps.

The position requires a reliable home workspace in Arizona and a 40-hour workweek. Candidates should have familiarity with Microsoft Project and Excel, strong organizational skills, and the ability to communicate