Operations & Administrative Coordinator

Simera; San Francisco (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

Simera is seeking a highly organized Operations Assistant to provide administrative and operational support across teams in a fast-paced San Francisco environment. You will help ensure daily activities run smoothly with reliability, initiative, and clear communication.

You will coordinate workflows, maintain documents and databases, schedule meetings, track invoices, and support onboarding and process improvements.

Qualifications

• Previous experience in operations or administrative support.
• Experience supporting daily operations and administrative processes.
• Experience managing documents, data, schedules, and operational information.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Coordinate daily business operations and workflows.
• Monitor tasks, deadlines, and followups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Problem solving

Office suite

Data entry

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management tools

Digital communication platforms

Job description

Simera is seeking a highly organized Operations Assistant to provide administrative and operational support across teams in a fast-paced San Francisco environment. You will help ensure daily activities run smoothly with reliability, initiative, and clear communication.

You will coordinate workflows, maintain documents and databases, schedule meetings, track invoices, and support onboarding and process improvements.