Remote Operations Administrative Assistant

Careerscape; United States; Remote; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with employer match

Paid time off and paid holidays

Fully remote work with a flexible home

office setup stipend

Paid training and onboarding

Clear career growth path within ops

Employee assistance and wellness

Job summary

Careerscape is recruiting on behalf of a growing New York-based organization for a full-time, fully Remote Operations Administrative Assistant. This role offers a great launchpad for someone starting their career, with exposure to day-to-day business operations and room to grow into broader operations roles.

The position involves organizing, coordinating, and problem-solving, keeping schedules, records, and workflows moving smoothly from home.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 0-1 years of administrative or related experience (internships count).
• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail.
• Strong written and verbal communication skills.
• Excellent organization and time-management skills with attention to detail.
• Ability to work independently from home in a remote environment.

Responsibilities

• Provide day-to-day administrative support to the operations team.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Maintain electronic files, records, and databases.
• Enter, update, and verify data in internal systems and spreadsheets.
• Prepare reports, meeting agendas, and routine correspondence.
• Track vendor orders, invoices, and supplies, and follow up on open items.
• Respond to internal and external inquiries by email and phone in a professional manner.
• Support process improvement efforts by documenting procedures and flagging bottlenecks.
• Assist with special projects and other administrative tasks as assigned.

Skills

Communication

Organization

Time management

Remote work

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Excel/Sheets

Outlook/Gmail

Job description

Careerscape is recruiting on behalf of our client, a growing New York-based organization, for a full-time, fully Remote Operations Administrative Assistant. This is a great launchpad for someone starting their career who wants real exposure to how a business runs day to day, with a supportive team and clear room to grow into broader operations roles.

The day-to-day is a mix of organizing, coordinating, and problem-solving. You will keep schedules, records, and workflows moving smoothly so the operations team can focus on the bigger picture. People who thrive here are dependable, detail-oriented, comfortable working independently from home, and happiest when they are making things run more smoothly for others.

COMPENSATION

The salary range for this role is $52,000 - $78,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Provide day-to-day administrative support to the operations team
• Manage calendars, schedule meetings, and coordinate internal and external appointments
• Maintain accurate electronic files, records, and databases
• Enter, update, and verify data in internal systems and spreadsheets
• Prepare reports, meeting agendas, and routine correspondence
• Track vendor orders, invoices, and supplies, and follow up on open items
• Respond to internal and external inquiries by email and phone in a professional manner
• Support process improvement efforts by documenting procedures and flagging bottlenecks
• Assist with special projects and other administrative tasks as assigned

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 0-1 years of administrative, office support, or related experience (internships and coursework count)
• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail
• Strong written and verbal communication skills
• Excellent organization and time-management skills with strong attention to detail
• Ability to prioritize tasks and meet deadlines in a remote environment
• Comfortable learning new software and tools quickly
• Reliable high-speed internet and a quiet home workspace
• Authorization to work in the United States
• Medical, dental, and vision insurance
• 401(k) plan with employer match
• Paid time off and paid holidays
• Fully remote work with a flexible home office setup
• Home office or equipment stipend
• Paid training and onboarding
• Clear career growth path within operations
• Employee assistance and wellness programs

ABOUT CAREERSCAPE

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.