Remote Operations Assistant — Growth & Flexible Perks

Careerscape; United States; Remote; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with employer match

Paid time off and paid holidays

Fully remote work with a flexible home

office setup stipend

Paid training and onboarding

Clear career growth path within ops

Employee assistance and wellness

Job summary

Careerscape is recruiting on behalf of a growing New York-based organization for a full-time, fully Remote Operations Administrative Assistant. This role offers a great launchpad for someone starting their career, with exposure to day-to-day business operations and room to grow into broader operations roles.

The position involves organizing, coordinating, and problem-solving, keeping schedules, records, and workflows moving smoothly from home.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 0-1 years of administrative or related experience (internships count).
• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail.
• Strong written and verbal communication skills.
• Excellent organization and time-management skills with attention to detail.
• Ability to work independently from home in a remote environment.

Responsibilities

• Provide day-to-day administrative support to the operations team.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Maintain electronic files, records, and databases.
• Enter, update, and verify data in internal systems and spreadsheets.
• Prepare reports, meeting agendas, and routine correspondence.
• Track vendor orders, invoices, and supplies, and follow up on open items.
• Respond to internal and external inquiries by email and phone in a professional manner.
• Support process improvement efforts by documenting procedures and flagging bottlenecks.
• Assist with special projects and other administrative tasks as assigned.

Skills

Communication

Organization

Time management

Remote work

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Excel/Sheets

Outlook/Gmail

Job description

Careerscape is recruiting on behalf of a growing New York-based organization for a full-time, fully Remote Operations Administrative Assistant. This role offers a great launchpad for someone starting their career, with exposure to day-to-day business operations and room to grow into broader operations roles.

The position involves organizing, coordinating, and problem-solving, keeping schedules, records, and workflows moving smoothly from home.