Remote Scheduling Coordinator

Careerscape; United States; Remote; USD 58,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Paid holidays

Fully remote work

Home office stipend

Paid training

Career growth opportunities

Friendly team culture

Job summary

Careerscape is recruiting on behalf of our client for a Remote Scheduling Coordinator to join their fully remote team. This entry-level role offers hands-on experience in operations and administration.

The day-to-day involves managing calendars, confirming appointments, and being a friendly, reliable point of contact for clients and internal teams. The position supports standard business hours in the Eastern time zone and includes benefits such as health insurance, 401(k), PTO, and

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 0-1 years of experience in scheduling, administration, or customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently in a remote environment.
• Availability to work standard business hours in the Eastern time zone.

Responsibilities

• Schedule, confirm, and reschedule appointments and meetings for clients and internal staff.
• Manage and maintain multiple calendars while avoiding conflicts and double bookings.
• Respond to scheduling requests by phone, email, and chat in a timely and professional manner.
• Send reminders and follow-ups to reduce cancellations and no-shows.
• Update scheduling software and customer records accurately.
• Coordinate with team members to balance workloads and availability.
• Handle last-minute changes and cancellations and offer alternative times.
• Prepare daily and weekly schedule reports for managers.
• Flag recurring scheduling issues and suggest process improvements.
• Maintain confidentiality of client and company information.

Skills

Communication skills

Organizational skills

Time management

Remote work

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Calendar tools

Job description

Careerscape is recruiting on behalf of our client, a growing organization looking for a Remote Scheduling Coordinator to join their fully remote team. This is a great entry-level opportunity to build a career in operations and administration, with real ownership of a function that keeps the business running smoothly every day.

The day-to-day involves managing calendars, confirming appointments, and being a friendly, reliable point of contact for clients and internal teams. You will thrive in this role if you are organized, communicate clearly, stay calm when plans change, and enjoy solving small puzzles to make everyone's day run on time.

COMPENSATION

The salary range for this role is $58,000 - $80,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Schedule, confirm, and reschedule appointments and meetings for clients and internal staff
• Manage and maintain multiple calendars while avoiding conflicts and double bookings
• Respond to scheduling requests by phone, email, and chat in a timely and professional manner
• Send reminders and follow-ups to reduce cancellations and no-shows
• Update scheduling software and customer records accurately
• Coordinate with team members to balance workloads and availability
• Handle last-minute changes and cancellations and offer alternative times
• Prepare daily and weekly schedule reports for managers
• Flag recurring scheduling issues and suggest process improvements
• Maintain confidentiality of client and company information

Requirements

• High school diploma or equivalent; associate or bachelor's degree preferred
• 0-1 years of experience in scheduling, administration, or customer service
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage time and prioritize in a fast-paced environment
• Comfortable with Google Workspace or Microsoft Office and calendar tools
• Reliable high-speed internet and a quiet home workspace
• Ability to work independently in a remote environment
• Availability to work standard business hours in the Eastern time zone
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Fully remote work from home
• Home office equipment provided or stipend offered
• Paid training and onboarding
• Opportunities for career growth and advancement
• Flexible, supportive team culture
• Employee assistance program

APPLICATION NOTICE

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.

Careerscape may also contact you regarding future opportunities that align with your qualifications.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.