Remote Records Assistant

Careerscape; United States; Remote; USD 54,000 - 78,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Match

Paid Time Off

Paid Holidays

Fully Remote

Equipment Stipend

Training & Onboarding

Flexible Scheduling

Career Development

Job summary

Careerscape is recruiting on behalf of our client for a full-time, fully remote Records Assistant. This is a great entry point into administrative and records management work, with structured training, clear processes, and room to grow into senior records, compliance, or operations roles.

The day-to-day is organized, detail-focused work done from home: reviewing, indexing, and maintaining digital records while keeping information accurate and easy to find.

Qualifications

• High school diploma or equivalent required; some college is a plus.
• 0-1 year of administrative or data entry experience preferred.
• Strong attention to detail and accuracy.
• Basic proficiency with Microsoft Office or Google Workspace.
• Typing speed and ability to learn new software.
• Good written and verbal communication skills.
• Ability to work independently in a remote setting.
• Reliable high-speed internet and quiet home workspace.
• Ability to handle sensitive information with discretion.

Responsibilities

• Receive, review, and organize incoming documents and electronic records.
• Index and label files according to naming and filing conventions.
• Enter and update record information accurately in databases.
• Scan, upload, and quality-check documents for legibility.
• Retrieve records and respond to internal requests promptly.
• Maintain confidentiality and follow data security procedures.
• Support retention schedules by flagging records for archiving or disposal.
• Identify missing, duplicate, or inconsistent records.
• Provide general administrative support to the team.

Skills

Attention to detail

Communication

Remote work

Typing speed

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Careerscape is recruiting on behalf of our client, a growing organization, for a full-time, fully Remote Records Assistant. This is a great entry point into administrative and records management work, with structured training, clear processes, and room to grow into senior records, compliance, or operations roles.

The day-to-day is organized, detail-focused work done from home: reviewing, indexing, and maintaining digital records while keeping information accurate and easy to find. You will thrive in this role if you take pride in accuracy, enjoy keeping things tidy, communicate clearly in writing, and work well independently with a remote team.

COMPENSATION

The salary range for this role is $54,000 - $78,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Receive, review, and organize incoming documents and electronic records
• Index and label files according to established naming and filing conventions
• Enter and update record information accurately in databases and records systems
• Scan, upload, and quality-check documents for legibility and completeness
• Retrieve records and respond to internal requests promptly
• Maintain confidentiality and follow data security and privacy procedures
• Support retention schedules by flagging records due for archiving or disposal
• Identify and report missing, duplicate, or inconsistent records
• Provide general administrative support to the team as needed

Requirements

• High school diploma or equivalent required; some college is a plus
• No prior experience required; 0-1 year of administrative or data entry experience preferred
• Strong attention to detail and accuracy
• Basic proficiency with Microsoft Office or Google Workspace
• Comfortable typing and learning new software systems
• Good written and verbal communication skills
• Ability to manage time and work independently in a remote setting
• Reliable high-speed internet and a quiet home workspace
• Ability to handle sensitive information with discretion
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Fully remote work from home
• Company-provided equipment or technology stipend
• Paid training and onboarding
• Flexible scheduling within core business hours
• Career development and advancement opportunities

ABOUT CAREERSCAPE

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.