Remote Operations & Admin Pro - Gifting & Logistics

RemoteJobsOne; United States; Remote; USD 21,000 - 41,000; Full time

Job summary

RemoteJobsOne is seeking a proactive Virtual Assistant to support a distributed team with day-to-day admin, scheduling, and gifting operations. You will own calendars, trackers, purchasing, onboarding, and vendor coordination, thriving in a fast-moving, autonomous role.

Ideal candidates have 3+ years in administrative support or operations, strong communication, and comfort with AI tools to automate repetitive tasks in a startup environment.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment when handling sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

Administrative support

Organization

Communication

Independent work

Problem-solving

Research

Attention to detail

Google Workspace

Slack

Project management tools

Tools

Google Workspace

Slack

PM tools

Job description

RemoteJobsOne is seeking a proactive Virtual Assistant to support a distributed team with day-to-day admin, scheduling, and gifting operations. You will own calendars, trackers, purchasing, onboarding, and vendor coordination, thriving in a fast-moving, autonomous role.

Ideal candidates have 3+ years in administrative support or operations, strong communication, and comfort with AI tools to automate repetitive tasks in a startup environment.