Remote-Hybrid Admin Coordinator | Temp-to-Hire

Energy Jobline ZR; East Rutherford (NJ); Hybrid; USD 25.000 - 39.000; Vollzeit

Zusammenfassung

Energy Jobline ZR is seeking an Administrative Coordinator in East Rutherford, NJ, offering a hybrid schedule with remote Mondays and Fridays. The role focuses on handling high email volumes, coordinating multiple priorities, and supporting internal teams in a fast-paced environment.

The ideal candidate will have strong communication, meticulous attention to detail, and proficiency with Microsoft Office and proprietary databases. Overtime and after-hours coverage may be required.

Qualifikationen

• Excellent communication and interpersonal abilities.
• Detail-oriented with strong follow-through.
• Able to manage high-volume emails and requests.
• Skilled at coordinating multiple priorities.
• Comfortable handling confidential information.

Aufgaben

• Monitor and manage shared inboxes, responding to emails and requests in a timely manner
• Provide phone support and communicate professionally with customers, sales representatives, speakers, and internal teams
• Review and process expenses, ensuring they comply with applicable customer guidelines
• Manage promotional and educational programs within a proprietary database
• Review and process customer attendance rosters and virtual attendee reports
• Upload and maintain accurate program and expense documentation
• Run daily reports and coordinate task assignments for the day and week
• Assist with manager projects and provide coverage for other coordinators as needed
• Ensure program documentation is complete, accurate, and maintained according to company policies
• Work collaboratively with team members to ensure successful execution of meetings and programs
• Maintain confidentiality and adhere to HIPAA requirements and other applicable policies
• Effectively manage high volumes of work while responding to emails and phone calls throughout the day
• Participate in a rotating after-hours phone coverage schedule from 5:00 PM to midnight
• Work occasional overtime as needed; overtime is paid

Kenntnisse

Strong communication

Interpersonal skills

Organizational skills

Attention to detail

Time management

Confidential information handling

Tools

Microsoft Office

Proprietary database systems

Jobbeschreibung

Energy Jobline ZR is seeking an Administrative Coordinator in East Rutherford, NJ, offering a hybrid schedule with remote Mondays and Fridays. The role focuses on handling high email volumes, coordinating multiple priorities, and supporting internal teams in a fast-paced environment.

The ideal candidate will have strong communication, meticulous attention to detail, and proficiency with Microsoft Office and proprietary databases. Overtime and after-hours coverage may be required.